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File #: 2629-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/12/2020 In control: Housing Committee
On agenda: 11/23/2020 Final action: 11/25/2020
Title: To authorize the Director of Development to modify a contract with R.L. Pomante Contractors LLC to add $1,200.00 to pay for additional work already completed beyond the scope of the original contract; and to declare an emergency. ($1,200.00)

Explanation

BACKGROUND

This legislation authorizes the Director of the Department of Development to modify a contract with R.L. Pomante Contractors LLC to add $1,200.00 to pay for additional work already completed beyond the scope of the original contract.

 

Original contract amount                     $17,000.00                     Ord. 1533-2014                                          PO105734

Modification No. 1 amount                     $  1,200.00                     

Total contract amount                                          $18,200.00

 

In 2018, the Director of the Department of Development entered into contract with R.L. Pomante Contractors to provide home repair services at 133 S. Ogden Avenue (PO105734) as part of the Housing Division’s Hilltop Home Repair Program.  In late 2018, it was determined that some additional home repair work was needed, a change order was prepared, the work was completed, but the paperwork to modify the contract was misplaced and a contract modification was not executed.  This was discovered in mid-2020 during an internal financial review of open encumbrances.  This ordinance seeks to modify the contract and add the amount needed to close out the project.

 

Emergency action is requested in order to pay the contractor for work already completed.

 

FISCAL IMPACT:  No new appropriation is needed as funding is available on ACPO004967 (ord. 0291-2020).  A PO will be established from ACPO004967.

 

CONTRACT COMPLIANCE:  the vendor number is 018612 and expires 7/27/2022.

 

Title

To authorize the Director of Development to modify a contract with R.L. Pomante Contractors LLC to add $1,200.00 to pay for additional work already completed beyond the scope of the original contract; and to declare an emergency. ($1,200.00)

 

Body

WHEREAS, in 2018, the Director of the Department of Development entered into contract with R.L. Pomante Contractors to provide home repair services at 133 S. Ogden Avenue (PO105734) as part of the Housing Division’s Hilltop Home Repair Program; and

 

WHEREAS, in late 2018, it was determined that some additional home repair work was needed, a change order was prepared, the work was completed, but the paperwork to modify the contract was misplaced and a contract modification was not executed; and

 

WHEREAS, this issue was discovered in mid-2020 during an internal financial review of open encumbrances and this ordinance seeks to modify the contract and add the amount needed to close out the project; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract modification should be authorized immediately in order to pay the contractor for work already completed, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Development is hereby authorized to modify a contract with R.L. Pomante Contractors LLC to add $1,200.00 to pay for additional work already completed beyond the scope of the original contract at 133 S. Ogden Ave.

 

SECTION 2.  That funding for this contract modification is authorized from ACPO004967 (ord. 0291-2020), and an expenditure is authorized from funds on this document.

 

SECTION 3.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

SECTION 4.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.