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File #: 2541-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/4/2020 In control: Public Safety Committee
On agenda: 12/7/2020 Final action: 12/11/2020
Title: To authorize the Director of the Department of Public Safety to modify the present contract with Helicopter Minuit-Men for additional funds for helicopter maintenance services, and to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance to Arrow Energy, Inc. for the purchase of helicopter fuel; to authorize an expenditure of $425,000.00 from the General Fund. ($425,000.00)
Attachments: 1. Accounting Codes for Helicopter Maintenance, 2. Accounting Codes for Helicopter fuel

Explanation

 

BACKGROUND:   This ordinance authorizes additional helicopter maintenance with Minuit-Men Inc. and the purchase of jet fuel for use by the helicopters from Arrow Energy.  The Division of Police needs to modify the current contract with Helicopter Minuit-Men, Inc., PO226981, which was executed on May 18, 2020.   The modification will allow for additional funds for helicopter maintenance services for the Division of Police.  Funds were initially encumbered in the amount of $898,666.00.  An additional $365,000.00 is needed for services through the remainder of the year and for the months of January and February, 2021 resulting in a total of $1,263,666.00 for the fiscal year of 2020. This ordinance also authorizes the Finance and Management Director to purchase additional jet fuel with Arrow Emergency to purchase jet "A" fuel for the helicopters based on the current universal term contract.  This purchase of jet fuel will permit the helicopters to continue full operations through February 2021. 

 

CONTRACT COMPLIANCE NUMBER:  Helicopter Minuit-Men's CC004181 expires on 11/26/2020, Arrow Energy's CC007603, expires 5/9/2021

 

FISCAL IMPACT:  This ordinance authorizes the modification of the current contract with Helicopter Minuit-Men for additional funds in the amount of $365,000.00 for continued helicopter maintenance services and for the purchase of helicopter fuel of $60,000.00 to continue operations into the first quarter of next year. 

 

Title

 

To authorize the Director of the Department of Public Safety to modify the present contract with Helicopter Minuit-Men for additional funds for helicopter maintenance services, and to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance to Arrow Energy, Inc. for the purchase of helicopter fuel; to authorize an expenditure of $425,000.00 from the General Fund.   ($425,000.00)

 

Body

 

WHEREAS, the Division of Police has a need for continued helicopter maintenance services and the supply of helicopter fuel through the first quarter of 2021; and

 

WHEREAS, it is necessary to authorize the Director of Public Safety to modify the current contract with Helicopter Minuit-Men for additional $365,000.00 and authorize the Purchasing Office to establish a purchase agreement for jet fuel "A" with Arrow Energy Inc, for $60,000.00; and

 

WHEREAS, the modification with Minuit-Men for maintenance services was previously anticipated because of the need to continue helicopter services through the first quarter of next year prior to the passage of the 2021 general fund operating budget; and

 

WHEREAS, the Purchasing Office has established a purchase agreement for jet "A" fuel with Arrow Energy, Inc.; and

 

WHEREAS, there is a need for the Department of Public Safety, Division of Police, to continue to utilize helicopter patrols for officer and the public safety, NOW, THEREFORE,

 

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

 

SECTION 1.  That the Director of the Department of Public Safety is hereby authorized to modify the present contract with Helicopter Minuit-Men to reflect additional funds of $375,000.00 for continued helicopter maintenance.

 

SECTION 2.   That the Finance and Management Director be and is hereby authorized to associate all general budget reservations with the appropriate universal term contract purchase agreement with Arrow Energy, Inc.for the purchase of jet "A" fuel for $60,000.00 for the Division of Police.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.

 

SECTION 5.  That the expenditure of $325,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund in object class 03 per the accounting codes in the attachment to this ordinance.

 

SECTION 6.  That the expenditure of $60,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund in object class 02 per the accounting codes in the attachment to this ordinance.

 

SECTION 7.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.