Explanation
BACKGROUND: The Division of Police needs to procure uniforms, footwear, leather goods, and uniform accessories for police recruits and public safety cadets. This ordinance will enable the Division to purchase these uniforms from Galls RT II, LLC, in accordance with the Universal Term Contracts established for this purpose by the Purchasing Office.
Bid Information: The Purchasing Office has set up purchase agreements for the purchase of uniforms, footwear, uniform accessories, and leather goods with Galls RT II, LLC.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC007478- Galls RT II, LLC, expires July 25, 2021.
FISCAL IMPACT: This ordinance authorizes an expenditure of $225,000.00 from the Division of Police’s General Fund Budget and $15,032.00 from the Division’s Seizure Funds for the purchase of uniforms and accessories. Funds originally budgeted in Police's transfer line item were moved into object class 02-supplies for this expenditure by the Department of Finance and Management
Title
To authorize the Finance and Management Director to associate all General Budget Reservations within this ordinance to Galls RT II, LLC. for the purchase of uniforms and accessories for the Division of Police from existing Universal Term Contracts; to authorize the expenditure of $240,032.00 from the General Fund and the Law Enforcement Seizure Fund. ($240,032.00)
Body
WHEREAS, funds are needed to outfit Division of Police recruit classes and cadets; and
WHEREAS, the Purchasing Office has set up purchase agreements for the purchase of uniforms, footwear, uniform accessories, and leather goods with Galls RT II, LLC; and
WHEREAS, the Division of Police has an immediate need for uniforms for its personnel; and
WHEREAS, this ordinance authorizes the Finance and Management Director to associate all General Budget Reservations within this ordinance to the existing Universal Term Contracts with Galls RT II, LLC for the purchase of uniforms and accessories for the Division of Police, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Galls RT II, LLC, for the purchase of uniforms, footwear, leather goods, and uniform accessories for recruits and cadets in the Division of Police.
SECTION 2. That the expenditure of $225,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $15,032.00, or so much thereof as may be needed, is hereby authorized in the Seizure Fund in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.