Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with CareWorks Managed Care Services Inc in the amount of $86,100.00 to process prisoner medical claims as needed by the Division of Police. The scope of services outlined in the City’s Request for Proposal included: processing, negotiating, and auditing prisoner medical claims.
The specifications within the RFQ allowed for the option of three (3), one (1) year renewals. Consequently, the term of the contract could potentially be four (4) years. The annual cost for the renewals will be based on a fee schedule established in the RFQ. This is the first renewal of the optional 3 renewals.
BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a Request for Proposal, RFQ013151, opened on September 9, 2019. Only one response was received. The committee recommended CareWorks Managed Care Services Inc. as the vendor to award the contract. The proposal specifications stated that this contract could be renewed for three additional one year terms.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $86,100.00 from the 2020 General Fund Budget for processing prisoner medical claims for the Division of Police. Funds are available in the Division's 2020 General Fund Budget. In 2019, $84,000 was encumbered and /or spent; in 2018, $85,232.70 was spent.
CONTRACT COMPLIANCE: CC022808 expired on 12/14/2019. The vendor will be contract compliant by the time Council reads the ordinance.
Title
To authorize the Director of Public Safety to enter into a contract with CareWorks Managed Care Services Inc. for the Division of Police, for the purpose of processing, negotiating, and auditing prisoner medical claims; and to authorize the expenditure of $86,100.00 from the General Fund. ($86,100.00)
Body
WHEREAS, the City of Columbus Division of Police needs to enter into a contract with CareWorks Managed Care Services Inc. for processing, auditing, and negotiating prisoner medical claims, effective December 15, 2020 until December 14, 2021; and
WHEREAS, CareWorks Managed Care Services Inc. shall process, audit, and negotiate prisoner medical claims as needed by Police Personnel; and
WHEREAS, funds are budgeted in the Division’s 2020 General Fund; and
WHEREAS, an evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a request for proposal RFQ013151, opened on September 9, 2019.
WHEREAS, the committee recommended that CareWorks Managed Care Services Inc. be awarded the contract, which can be renewed for three additional one year terms; and
WHEREAS, it has become necessary in the daily operation of the Division of Police to authorize the Director of Public Safety to enter into a contract with CareWorks Managed Care Services Inc. to process prisoner medical claims; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into a contract with CareWorks Managed Care Services Inc. for the purpose of processing, auditing, and negotiating prisoner medical claims for the Division of Police.
SECTION 2. That the expenditure of $86,100.00, or so much thereof as may be needed, is hereby authorized in Fund 1000, object class 3 General Fund-Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.