Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Utility Supply and Construction Company and Peak Electric Inc. for the purchase and delivery of LED luminaires for the Division of Power. The LED luminaires (street light fixtures) and related components will be used to maintain existing street lights as well as for new construction for future development within the City.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ016799). Ninety-Three(93) bidders were solicited and Five (5) bids were received and opened on November 12, 2020.
After a review of the bids, the lowest bid for Items #10 through #50 and #100 was Utility Supply and Construction Company. Tesla, Inc. was the lowest bidder for Items #60 through #80, but the specifications stated "No Alternates" will be accepted, bid items to match existing equipment. Tesla quoted Howard Lighting Products, so The Division of Power recommends Items #60 through #80 be awarded to Utility Supply and Construction Company for a total amount of $571,461.95 as the most responsive and responsible and best bidder. Item #90 will be awarded to Peak Electric Inc. in the amount of $25,023.00 as the lowest responsive and responsible and best bidder.
EMERGENCY DESIGNATION: This legislation is being submitted as an emergency in order to complete the purchase of the goods and service prior to the year end.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Supply and Construction Company. Vendor #007513 CC#38-1783949 expires 11/27/21 (MAJ)
Peak Electric Inc. Vendor #029374 CC#34-1935123 expires 04/25/21 (MAJ)
FISCAL IMPACT: $596,484.95 is required for this purchase.
$702,722.00 was expended in 2019.
$135,300.00 was expended in 2018.
Title
To authorize the Director of Finance and Management to enter into contract with Utility Supply and Construction Company and Peak Electric Inc. for the purchase and delivery of luminaires for the Division of Power and to authorize the expenditure of $596,484.95 from the Division of Power Operating Fund; and to declare an emergency. ($596,484.95)
Body
WHEREAS, the Purchasing Office opened formal bids on November 12, 2020 for the purchase and delivery of LED luminaires for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made to the most responsive, responsible and best bidders, Utility Supply and Construction Company for Items #10 through #80 and #100 and Peak Electric Inc for Item #90; and
WHEREAS, the Division of Power will use the LED luminaires (street light fixtures) and related components to maintain existing street lights and for new construction for future development within the City; and
WHEREAS, the expenditure of $596,484.95 or so much there of is needed for the purchase and delivery of the luminaires from and within the Division of Power Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Utility Supply and Construction Company and Peak Electric Inc. for the purchase of luminaires for the Division of Power to maintain an uninterrupted supply, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Supply and Construction Company and Peak Electric Inc. for the purchase and delivery of luminaires for the Division of Power, in accordance with RFQ016799 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $596,484.95 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.