Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with OHM Advisors for professional engineering and architectural services associated with the improvements to the Adventure Center located in Franklin Park. The modification amount being authorized by this ordinance is $95,110.00.
In November of 2018, Ordinance 3161-2018 modified an existing design contract with OHM Advisors to include a renovation of the Adventure Center’s exterior in accordance with the Franklin Park Master Plan. During the design and bidding process, it was discovered that the roof and wooden arches on the Adventure Center were in a far more critical condition than originally expected. When the project was bid for construction, the low bid would have caused the department to exceed its budget for the project. As a result, the original design documents were separated into two separate contracts, one for exterior improvements and one for the roof, in order for the department to complete the project without paying unnecessary markups to a general contractor for the addition of a roof. By separating the construction contracts and rebidding the project, the department was able to save $215,740.00. As a result of the roof addition and separating the construction contracts, a $95,110.00 modification to OHM Advisor’s contract is needed so that the construction administration and management services originally to be provided may follow through to the completion of all phases of the project. The cost of the modification was determined using already established hourly rates in the original contract and the estimated duration of the Adventure Center improvements.
Principal Parties:
OHM Advisors
580 North 4th Street, Suite 630, Columbus, Ohio 43215
Harvey Schwager, 614-418-0600
Contract Compliance Number, Tax ID: 007505, 38-1691323
December 12, 2021
Emergency Justification: Emergency action is requested so that the Recreation and Parks Department can start the project in 2020 and have the work substantially complete by the spring of 2021, keeping the impact on center users to a minimum. More specifically, Asian Festival is tentatively scheduled for May 2021 and the goal is for the project to be complete prior to this large event.
Benefits to the Public: These improvements will improve the functionality of the facility, allowing for greater use by the community and better serving the needs of current CRPD programming. The visual aesthetics of the facility, located in the center of Franklin Park, will also be greatly improved. The functional and useful life of the facility will also be extended by these renovations.
Community Input/Issues: Community input has been considered through discussions with Therapeutic Recreation staff who host programming in the facility and have extensive experience with visitors of all abilities.
Area(s) Affected: Near East (56)
Master Plan Relation: This project supports the departments’ Master Plan by increasing accessibility, maximizing the use of existing recreational facilities, and enhancing programming offered to the community.
Fiscal Impact: The expenditure of $380,000.00 was legislated for the Davis Center and Adventure Center Improvements Design project by Ordinances 0999-2016, 1961-2018, and 3161-2018. This ordinance will provide funding that will modify the previously authorized amount by $95,110.00. $95,110.00 is budgeted and available from and within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $475,110.00.
Title
To authorize the Director of Recreation and Parks to modify a contract with OHM Advisors for professional engineering and architectural services associated with the improvements to the Adventure Center located in Franklin Park, to authorize the expenditure of $95,110.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($95,110.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify a contract with OHM Advisors for professional engineering and architectural services associated with the improvements to the Adventure Center located in Franklin Park; and
WHEREAS, it is necessary to authorize the expenditure of $95,110.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify this contract so that the work can be substantially complete by the spring of 2021, keeping the impact on center users and the tentatively scheduled Asian Festival to a minimum, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with OHM Advisors for professional engineering and architectural services associated with the improvements to the Adventure Center located in Franklin Park. The amount of the modification is $95,110.00 and the aggregate total amount authorized, including this modification, is $475,110.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $95,110.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.