Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with ProCon Professional Construction Services for the Thompson Community Center door and window replacement project. The modification amount being authorized by this ordinance is $175,000.00.
The Thompson Community Center door and window replacement project that took place in 2019 and 2020 was in the process of being finished when it was realized that additional alterations to the facility were suddenly needed to accommodate the relocation of programming from the Martin Janis Community Center. These improvements and the relocation of programming are prompted by the frequent sump pump failures that has caused flooding and excessive mold growth in the lower levels of Martin Janis. The additional work required at Thompson includes ADA access throughout the building, additional storage, water line repairs, and updated lighting. Due to the immediate need of the facility to accommodate this additional programming, the need to modify this contract exists. ProCon has the capacity and experience to successfully complete these improvements in a timeframe that will not significantly affect the ability to deliver programming at Thompson, which now includes the programming normally scheduled for Martin Janis. It is not in our best interest to award additional work through another procurement process due to the timeframe available to minimally impact existing programmed activities from both centers. Costs for these modifications were determined by providing scope of work documents and basis of design material that was compared to similar work done previously by the Recreation and Parks Department.
Principal Parties:
ProCon Professional Construction Services
2530 Kingston Pike Circleville, Ohio 43113
Troy Dumm, 740-474-5455
Contract Compliance Number, Tax ID: 005817, 31-1701026
March 16, 2022
Emergency Justification: Emergency action is requested to allow for work to be completed by the end of this year so the combined programming needs of the Martin Janis and Thompson Community Centers will not be significantly impacted.
Benefits to the Public: This project will benefit the community by improving access into and throughout the building with ADA ramps, updating corroded water lines to ensure clean water is available throughout the building, reducing the operating cost of the building through the installation of new LED lighting, improving lighting for a better user experience, and providing additional storage for the increase in programs offered.
Community Input/Issues: The proposed improvements were identified by the Facility Managers at both Thompson and Martin Janis along with Ms. Reese, our Assistant Director. These improvements were deemed necessary to accommodate the needs of participants that are enrolled in the department’s programming at Martin Janis and necessary for the continued programming for the participants at Thompson.
Area(s) Affected: Victorian Village (46)
Master Plan Relation: This project supports the departments’ Master Plan by increasing accessibility, maximizing the use of existing recreational facilities, and enhancing programming offered to the community.
Fiscal Impact: The expenditure of $59,604.00 was legislated for the Thompson Community Center door and window replacement project by Ordinance 0434-2020. This ordinance will provide funding that will modify the previously authorized amount by $175,000.00. $175,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $234,604.00.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with ProCon Professional Construction Services for the Thompson Community Center door and window replacement project, to authorize the transfer of $175,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $175,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($175,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to modify an existing contract with ProCon Professional Construction Services for the Thompson Community Center Door and Window Replacement project; and
WHEREAS, it is necessary to authorize the transfer of $175,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $175,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify this contract so that the work can be completed by the end of this year so the combined programming needs of the Martin Janis and Thompson Community Centers will not be significantly impacted, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with ProCon Professional Construction Services for the Thompson Community Center door and window replacement project. The amount of the modification is $175,000.00 and the aggregate total amount authorized, including this modification, is $234,604.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $175,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters. (Voted Carryover) / $1,156,589 / ($175,000) / $981,589
Fund 7702; P511028-100000; Thompson Door and Window Replacement (Voted Carryover) / $0 / $175,000 / $175,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $175,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.