Explanation
To authorize the Director of Finance and Management, on behalf of Recreation and Parks, to enter into contract with Callaway Golf for the purchase of merchandise for the Airport Golf Course and to approve bid waiver authorization for Callaway Golf for the purchasing of resale merchandise for the Airport Golf Course (GC).
Background: On April 1, 2018, the Golf Division assumed the operation of the Airport Golf Course’s pro shop merchandise sales. The Golf Program Manager positions are city employees but also act as independent contractors which operate the pro shop services for the City. The Golf Program Manager at the Airport GC retired in April and the decision was made for the golf section to assume control of the pro shop operation versus contracting it out to the new Golf Program Manager. The Golf Program manager was responsible for purchasing the inventory and supplies for the pro shop.
Callaway Golf is the distributor and manufacturer of their merchandise. The Airport GC is able to purchase Callaway branded merchandise directly from Callaway Golf versus a resale provider. This will enable us to secure the lowest pricing options including discounts on wholesale pricing for volume. Callaway is one of the industry leaders in golf ball, equipment, and merchandise sales and it is critical that the golf division be able to keep stock in the pro shops.
Principal Parties:
Callaway Golf
2180 Rutherford Road
Carlsbad, CA 92008
Mike Girkin, 614-832-5789
CCN: CC025873 // Federal Tax ID: 33-0533992
CC Exp. Date: PENDING
Emergency Justification: The COVID-19 pandemic caused the City to temporarily close all municipal golf courses; as a result the department did not order and returned a significant amount of merchandise for the current playing season. The golf course is in need of merchandise. Allowing this to be processed as emergency legislation will permit Recreation and Parks to order and receive the products quickly, offering the products to the golfers without a service interruption.
Bid Waiver Justification: The Golf Division has the ability to purchase directly from the wholesale distributor/manufacturer for Callaway golf products. This eliminates any mark-up from distributors ensuring the lowest available price on Callaway products.
Benefits to the Public: Without the merchandise in the pro shop, the golf course will not be able to offer the services to the golfers needed for a quality golfing experience. Potential revenue loss will occur if there is no product in the pro shop.
Community Input Issues: We have received negative feedback from golfers for not having the selection of merchandise in the pro shops.
Fiscal Impact: Not to exceed $15,000.00. Funding is budgeted and available in the Recreation and Parks operating fund for these purchases.
Title
To authorize the Director of Finance and Management, on behalf of Recreation and Parks, to enter into contract with Callaway Golf for the purchase of merchandise for the Airport Golf Course; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $15,000.00 from within the Recreation and Parks operating fund; and to declare an emergency. ($15,000.00)
Body
WHEREAS, the Recreation and Parks Department will require the purchase of golf course retail supplies from Callaway golf; and
WHEREAS, the necessary funds for this expenditure are available on existing operating fund General Budget Reservation, BRPR013264; and
WHEREAS, it is necessary to authorize the expenditure of $15,000 from within the Recreation and Parks operating fund; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of City Code Chapter 329 to purchase directly from Callaway Golf in order to receive the best possible pricing; and
WHEREAS, it is necessary to authorize the Director of Finance and Management through its purchasing office to enter into contract, on behalf of Recreation and Parks, with Callaway Golf; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Callaway Golf for the purchase of merchandise for the customers of the Airport Golf Course to ensure the continuation of this customer service, thereby preserving the public health, property, safety, and welfare of the public; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into contract, when sufficient budget exists, for golf supplies, as needed, with Callaway Golf on behalf of Recreation and Parks.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are available on existing operating fund General Budget Reservation, BRPR013264.
SECTION 3. That the expenditure of $15,000, or so much thereof as is necessary, is hereby authorized from the Recreation and Parks Operating Fund from the existing budget reservation BRPR013264.
SECTION 4. That this Council finds it to be in the best interests of the City to waive the relevant provisions of Chapter 329 of City Code relating to Competitive bidding for this purchase.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.