Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with CDW Government, Llc, for the purchase of the Proofpoint secure email gateway solution.
Email is the primary vector threat actors use to attack City employees and computer systems. DoT uses Proofpoint as the primary protection for City email. This ordinance authorizes renewing an existing contract with CDW Government, LLC, the first of two (2) optional renewals, for a one-year term, beginning on December 23, 2020 and ending on December 22, 2021 at a cost of $254,525.00.
The initial contract was authorized last year, via Ordinance 2929-2019, which passed on December 9, 2019. DoT solicited quotations for the above-described services through the publishing of RFQ010244. Per the terms in the RFQ, a committee reviewed all responses and CDW Government was awarded the contract, having submitted the highest scoring proposal. Contract terms allow for two (2) additional one-year terms, subject to mutual agreement and the approval of proper City authorities. This ordinance authorizes the first of two available renewals only. Late next year, the department will submit legislation to City Council to authorize the second (and final) renewal for the same price as this year's renewal.
FISCAL IMPACT
Funding for this project is budgeted and available within the Information Services Operating Fund. The total cost associated with this ordinance is $254,525.00.
EMERGENCY
Emergency action is requested to expedite authorization of this contract to ensure uninterrupted services from the supplier and to allow time for the establishment a purchase order before the City Auditor's Office 2020 year end close.
CONTRACT COMPLIANCE
DAX #: 007352
Contract Compliance #: 36-4230110, Expires 2/12/2022
Title
To authorize the Director of the Department of Technology to renew a contract with CDW Government, LLC, for the purchase of the Proofpoint secure email gateway sol...
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