Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing engineering agreement with Strand Associates, Inc. for the Community Park/Maple Canyon Home Sewage Treatment System (HSTS) Elimination Project, CIP#650895-100004 in an amount of up to $18,923.00. Work performed to date consists of completing the topographic and right of way survey within the project limits, developing a draft preliminary design report, and exploring additional alternatives requested by the Sewer System Engineering Section. The remaining work will provide the detailed design, specifications, contract documents, and other reports required to construct a new sanitary sewer to the developed, unsewered area along Maple Canyon Ave from approximately 300 feet north of Parkview Dr to Deewood Dr, Parkview Dr, and Community Park Dr from Maple Canyon Ave to approximately 200 feet east of Hildreth Ave to serve the homes that are currently served by septic systems.
Planning area: 35 - Northland
Modification Information:
1.1 Amount of additional funds to be expended: $18,923.00
Original Contract Amount $177,236.41
Modification #1 (current) $18,923.00
Total $196,159.41
Maximum monetary obligation of the City under this contract as amended shall not exceed $196,159.41
1.2 Reasons additional goods/services could not be foreseen.
Additional engineering work has been identified that was not known at the time the original engineering agreement was legislated, but is critical to the sewer system infrastructure.
1.3 Reason other procurement processes are not used:
Additional work has been identified that is part of this planned work.
1.4 How cost of modification was determined:
An engineering cost estimate was negotiated with the firm.
2. CONTRACT COMPLIANCE NO.: 39-1020418 | Exp. 10/4/2021 | MAJ | Vendor#: 007735
3. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
4. ECONOMIC IMPACT: This project was being undertaken to eliminate the home Sewage treatment systems due to the potential ground water pollution hazard.
5. FISCAL IMPACT: This ordinance requires an expenditure of up to $18,923.00 from the Sanitary General Obligation Bond Fund 6109.
Title
To authorize the Director of Public Utilities to modify an existing agreement with Strand Associates, Inc. for professional engineering services for the Community Park/Maple Canyon HSTS Elimination Project; for the Division of Sewerage & Drainage; to authorize an expenditure of up to $18,923.00 from the Sanitary General Obligation Fund. ($18,923.00)
Body
WHEREAS, Ordinance 1697-2019 was approved by Columbus City Council on July 22, 2019 authorizing the original engineering agreement for the Community Park/Maple Canyon HSTS Elimination Project, CIP#650895-100004, with Strand Associates, Inc.; and
WHEREAS, it is necessary to modify the existing contract as planned in order to continue the project engineering; and
WHEREAS, it is necessary to authorize the expenditure of up to $18,923.00 from the Sanitary General Obligation Bond Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to modify the professional engineering services agreement with Strand Associates, Inc. for the Community Park/Maple Canyon HSTS Elimination Project CIP#650895-100004 contract modification; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify an existing engineering agreement with Strand Associates, Inc., 425 W. Nationwide Boulevard, Suite 100, Columbus, OH 43215, for the Community Park/Maple Canyon HSTS Elimination Project, CIP#650895-100004, in accordance with the terms and conditions of the contract on file with the Division of Sewerage and Drainage.
SECTION 2. That the Director is hereby authorized to expend up to $18,923.00 or as much thereof as may be needed from the Sanitary General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the said firm, Strand Associates, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.