Explanation
This legislation authorizes the Director of the Department of Development to renew a contract with Helix Gahanna Lodging LLC dba Town Place Suites Gahanna for an additional year to provide hotel services to the Lead Safe Columbus program.
Original contract amount $45,000 .00 PO236392
Renewal No. 1 amount $ 0.00
Total contract amount $45,000.00
The city applied for and received a U.S. Department of Housing and Urban Development, Office of Lead Hazzard Control and Healthy Homes grant in late 2019. The grant term is 3 ½ years. This HUD grant funds the Lead Safe Columbus program.
The purpose of the Lead Safe Columbus Grant Program is to generate lead safe affordable housing and to prevent lead poising of children and adults within Columbus neighborhoods. The purpose of this contract is to provide hotel services for occupants while lead hazard work is completed on their home.
The Department of Development advertised RFQ015918 on Vendor Services in June 2020 for hotel services for the Lead Safe Columbus program. One bid was received and the Director of Development entered into contract with the bidder under the authority of Columbus City Code Section 329.19. For the original contract, the contract period is from the date of approval of the purchase order to December 31, 2020, with an option to renew until the grant period has been completed. Because the federal grant allows renewal of contracts for services for the term of the grant, the department desires to utilize this option to effectively and efficiently manage the program. Advertising for services annually would interrupt the program and possibly result in the program not meeting its required goals. The fee for services in the contract renewal will be the same as that of the original contract.
This legislation will extend the contract an additional year, ending December 31, 2021. Barring unforeseen circumstanced, the Director anticipates submitting future legislation to renew this contract annually until the end of the HUD grant and, if necessary, modifying the contract in the interim to add additional funds.
Emergency action is requested in order to continue to services without interruption.
FISCAL IMPACT: Funding is not needed for this renewal. Funding remaining on the original purchase order shall be utilized under this contract renewal.
CONTRACT COMPLIANCE: the vendor number is 033002 and expires 07/23/2022.
Title
To authorize the Director of Development to renew a contract with Helix Gahanna Lodging LLC dba Town Place Suites Gahanna for an additional year to provide hotel services to the Lead Safe Columbus program; and to declare an emergency.
Body
WHEREAS, the Director of Development has identified the need to renew a contract with Helix Gahanna Lodging LLC dba Town Place Suites Gahanna for an additional year to provide hotel services to the Lead Safe Columbus program; and
WHEREAS, the Department of Development advertised RFQ015918 on Vendor Services in June 2020 for hotel services for the Lead Safe Columbus program, two bids were received, and the Director of Development entered into contract with both bidders under the authority of Columbus City Code Section 329.19; and
WHERAS, this legislation will extend the contract an additional year, ending December 31, 2021; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract renewal should be authorized immediately so continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew a contract with Helix Gahanna Lodging LLC dba Town Place Suites Gahanna for an additional year, ending December 31, 2021, to provide hotel services to the Lead Safe Columbus program.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.