Explanation
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with Tran Products LLC, doing business as TP Resources, to provide professional services for development of Pavement Assessment Work-limit System (PAWS) 2.0 for the department of Public Service (DPS). Almost all processes related to DPS' pavement assessment work-limit is manual at this time. This application will streamline and automate the current process.
The department received four (4) proposals in response to its solicitation, which were scored by an evaluation committee of seven (7) employees from the Departments of Public Service and Technology. The evaluation consisted of two phases. For the first phase, each committee member scored the proposals using the following criteria: Proposal Quality and Feasibility (50 points), Competence (20 points), Relevant Project Experience (past performance) (20 points), and Ability (10 points) for a total of 100 points. After tallying the scores, top two offerors were promoted to the second phase where they each gave a presentation about their approach.
- TP Resources - 92.29
- Timmons Group - 91.14
- Tiersolution - 66.14
- Intellectyx - 72.43
For the second phase, each committee member scored the proposals using the following criteria: Overall understanding of the scope (25 points), Quality of initial proposed solution/design (25 points), Scheduling/Timeline (15 points), Staffing (20 points), and Ability to communicate effectively (15 points). After tallying the scores, TP Resources was identified as the top candidate.
- TP Resources - 93.43
- Timmons Group - 88.86
The committee recommends entering contract with Tran Products LLC, doing business as TP Resources, on behalf of the Department of Public Service for the above-stated purpose. The Directors of the Departments of Technology and Public Service both concur with the committee’s recommendation.
The term of this contract will commence on the date of confirmed purchase order by the City Auditor’s Office and end at the conclusion of the project, at a total cost of up to $430,000.00
FISCAL IMPACT:
This ordinance authorizes entering into contract with TP Resources for $399,840.00 and establishing contingency funding for the project of $30,160.00. The total of $430,000.00 is budgeted and available in the Street Construction Maintenance fund, Department of Public Service, Division of Transportation Design and Construction.
EMERGENCY
Emergency action is requested to expedite authorization of this contract to allow this application to streamline and automate the current process and allow time for the establishment a purchase order before the City Auditor's Office 2020 year end close.
CONTRACT COMPLIANCE
Vendor: TP Resources. CC#27-2843241
Expiration Date: 08/20/2022
DAX Vendor Acct. # 003126
Title
To authorize the Director of Technology to enter into contract with Tran Products LLC, doing business as TP Resources, on behalf of the Department of Public Service for development of a Pavement Assessment Work-limit System, to authorize the expenditure of $430,000.00 from the operating budget of the Street Construction Maintenance fund in the Department of Public Service, Division of Transportation Design and Construction; and to declare an emergency. ($430,000.00)
Body
WHEREAS, the Department of Technology, on behalf of the Department of Public Service, solicited proposals for the development of a Pavement Assessment Work-limit System; and
WHEREAS, Tran Products LLC, doing business as TP Resources, was selected by a seven-person evaluation committee; and
WHEREAS, the Department of Technology wishes to enter into contract with Tran Products LLC, doing business as TP Resources, on behalf of the Department of Public Service, Division of Transportation Design and Construction for the above-described project; and
WHEREAS, funds for this contract are budgeted and available in the Street Construction Maintenance fund, Department of Public Service, Division of Transportation Design and Construction; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology, on behalf of the Department of Public Service, to enter into contract with Tran Products LLC, doing business as TP Resources, to develop a Pavement Assessment Work-limit System to allow this application to streamline and automate the current process, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into contract with Tran Products LLC, doing business as TP Resources, on behalf of the Department of Public Service for development of a Pavement Assessment Work-limit System, the term of which will begin on the date of a confirmed purchase order by the City Auditor’s Office and end at the conclusion of the project at a total cost of $430,000.00.
SECTION 2. That the expenditure $430,000.00, or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (See 2727-2020EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriate, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.