Explanation
BACKGROUND: This legislation authorizes the Finance and Managemeant Director to modify and extend a contract on behalf of the Office of Construction Management with Energility, LLC. in an amount up to $42,330.00 for services related to the Department's Energy Retro-commissioning projects.
The original contract was authorized by Ordinance No. 3315-2018 and approved by City Council on December 13, 2018. The modification of the contract is necessary to provide funding for the City’s energy efficiency and renewable energy goals. Energility serves as a consultant to the City for the purpose of conducting energy audits and for providing guidance on energy efficiency and retro commissioning projects that include but are not limited to: upgrading interior and exterior lighting fixtures, upgrading pneumatic controls to direct digital controls, various small-scale HVAC, electrical, control system projects, utility data automation, energy audits, and strategic energy planning.The City is in the process of managing several retro commissioning projects pursuant to its award under the Bloomberg grant and Energility's expertise is needed for the procurement and management of these projects.
Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that energy efficiency initiatives can continue without interruption.
Energility, LLC. Contract Compliance No. 47-3594698, expiration date April 18, 2020.
Fiscal Impact: This ordinance authorizes the expenditure of $42,330.00 collectively from a previously established Auditor's Certificate and the General Permanent Improvement Fund with Energility, LLC. for professional services in conjunction with energy efficiency and energy management projects.
Original Purchase Order Amount (3315-2018): $ 89,096.00
Modification No. 1 (current): $ 42,330.00
Total (Original and Modification): $ 131,426.00
Title
To authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Energility, LLC. for additional professional services related to energy efficiency and energy management projects; to authorize the expenditure of $16,049.00 from a previously established Auditor's Certificate; to authorize the expenditure of $26,281.00 from the General Permanent Improvement Fund; to authorize the appropriation of $25,097.56 within the general permanent Improvement fund; and to declare an emergency. ($42,330.00)
Body
WHEREAS, it is necessary to modify and extend a contract with Energility, LLC. in an amount up to $42,330.00 for additional energy consulting services; and
WHEREAS, the original contract was authorized by Ordinance No. 3315-2018 and approved by City Council on December 13, 2018; and
WHEREAS, it is necessary to authorize the expenditure of $16,049.00 from a previously established Auditor's Certificate; and
WHEREAS, it is necessary to authorize the expenditure of $26,281.00 from the General Permanent Improvement Fund; and
WHEREAS, it is necessary to authorize the appropriation of $25,097.56 from the General Permanent Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a contract with Energility, LLC so that additional energy consulting services can proceed on behalf of City departments, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Energility, LLC for additional energy management related services.
SECTION 2. That the expenditure of $16,049.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized from Auditor's Certificate ACPO003749.
SECTION 3. That the expenditure of $26,281.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7748 (General Permanent Improvement Fund), in Dept-Div 4550, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the appropriation of $25,097.56, or so much thereof as may be necessary, is hereby authorized within Fund 7748 General Permanent Improvement Fund per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.