Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with EmNet, LLC for the Real Time Control Sewer System Optimization, Part 2 Project, CIP# 650009-100003.
This will be a task order contract to provide maintenance, technical support, and upgrades for the City’s Real Time Decision Support System. The City will request services as the needs arise. Several types of services are covered under the agreement such as system maintenance, providing new or added functions, updates to user manuals and operational plans, staff training, coordination with other projects, engineering studies, and Quality Control/Quality Assurance.
Community Planning Areas: 99 Citywide
2. FUTURE MODIFICATION(S): This is anticipated to be a 5 year contract with annual renewals.
3. TIMELINE: This is anticipated to be a 5 year contract with annual renewals. Adjustments to fees and scope will be made by contract renewal based on annual (or semiannual) proposals as requested by the City. The expected end date of the contract is first quarter 2026, but the duration of the contract may extend into subsequent years based on the complexity and progress of the assigned work.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The real time control program aims to provide treatment plant operators with a framework to help maximize treatment and storage, while reducing overflows within the sewer system. This is beneficial to the environment and could help reduce fees associated with Combined Sewer Overflows.
5. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The project was formally advertised on the Vendor Services website and Bonfire from September 21, 2020 to October 16, 2020. The city received one (1) response from EmNet, LLC. The proposal was deemed responsive and was fully evaluated and scored based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to EmNet, LLC
The Contract Compliance Number for EmNet, LLC is 20-1118177 (expires 10/28/2022, MAJ, DAX # 001012).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EmNet, LLC
6. FISCAL IMPACT: This ordinance requires a transfer within and an expenditure of up to $500,000.00 from the Sanitary General Obligation Bond Fund 6109. An amendment to the 2020 Capital Improvement Budget is necessary to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with EmNet, LLC for professional engineering services for the Real Time Control Sewer System Optimization, Part 2 Project; to authorize a transfer within and expenditure of up to $500,000.00 from the Sanitary General Obligation Bond Fund; and to amend the 2020 Capital Improvements Budget. ($500,000.00)
Body
WHEREAS, three (3) proposals for professional engineering services for the SMOC Inventory Control Consolidation Project were received on October 16, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to EmNet, LLC; and
WHEREAS, it is necessary to authorize a transfer within and an expenditure of up to $500,000.00 from the Sanitary General Obligation Bond Fund 6109 for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with EmNet, LLC for the Real Time Control Sewer System Optimization, Part 2 for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Real Time Control Sewer System Optimization, Part 2 with EmNet, LLC (FID# 20-1118177), EmNet, LLC, 121 S Niles Ave #22, South Bend, IN 46617; for an expenditure up to $500,000.00; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage. This is anticipated to be a 5 year contract with annual renewals subject to appropriate City approval.
SECTION 2. That the transfer within and expenditure of up to $500,000.00 from the Sanitary General Obligation Bond Fund 6109 is authorized per the accounting codes attached to this ordinance.
SECTION 3. That the 2020 Capital Improvements Budget is hereby amended as follows:
Fund | CIP# | Project Name | Current Authority | Revised Authority | Net Change
6109 | 650033-100000 | 60-05 Big Walnut Trunk, Central College Road Subtrunk (carryover) | $1,863,521| $1,363,521| -$500,000
6109 | 650009-100003 | Real Time Sewer System Optimization Pt. 2 (carryover) | $0 | $500,000 | +$500,000
6109 | 650234-100100 | DOSD Roof Replacements(carryover) | $0| $415,000 | $415,000
6109 | 650250-100007 | JPWWTP Cogeneration(carryover)| $1,413 | $3,172,766 | $3,171,353
6109 | 650261-102000 | WWTF PCM #2(carryover) | $500,000 | $1,332,661 | $832,661
6109 | 650261-102001 | WWTF PCM - HVAC(carryover) | $200,000 | $464,000 | $264,000
6109 | 650261-102002 | WWTF PCM Roof Replacement(carryover) | $250,000 | $500,000 | $250,000
6109 | 650353-100006 | SWWTP Digester Expansion Phase 2(carryover) | $0 | $384,537 | $384,537
6109 | 650375-100002 | Compost Facility Odor Control(carryover)$1,341,854 | $1,179,501 | ($162,353)
6109 | 650497-100000 | Hayden Run Sewer Extension(carryover) | $900,000 | $0 | ($900,000)
6109 | 650505-100000 | DPU Archives/Storage(carryover) | $361,597 | $604,804 | $243,207
6109 | 650724-100000 | Lower Olentangy Tunnel Phase I (carryover)| $5,809,560 | $4,176,157 | ($1,633,403)
6109 | 650725-100011 | Large Diameter Blacklick Main Trunk(carryover) | $773,355 | $358,355 | ($415,000)
6109 | 650768-100003 | Third Ave Relief Sewer(carryover) | $600,000| $0 | ($600,000)
6109 | 650860-110201 | New Relief Pipe to Olentangy Interceptor(carryover) | $1,850,000 | $0 | ($1,850,000)
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.