Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Winter Wear and Raingear with Grainger for various City agencies. Winter wear and raingear will be purchased to provide employees the necessary apparel for their safety during inclement weather. The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 8, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ016521). One (1) bid was received.
The Purchasing Office is recommending award to the responsive, responsible and best bidder as follows:
Grainger, CC# CC007170 expires 3/4/2022, Items 1-5, 7-19, 22-31, 35, in addition to manufacturers and discounts specified, $1.00
Total Estimated Annual Expenditure: $100,000.00, Various City Agencies
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires December 31, 2020.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Winter Wear and Raingear with Grainger; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Body
WHEREAS, the Winter Wear and Raingear UTC will provide for the purchase of necessary apparel for employees’ safety during inclement weather; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 8, 2020 and selected the responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of various City agencies in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Winter Wear and Raingear, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Winter Wear and Raingear in accordance with Request for Quotation RFQ016521 for a term of approximately three (3) years, expiring December 31, 2023, with the option to renew for one (1) additional year, as follows:
Grainger, Items 1-5, 7-19, 22-31, 35, in addition to manufacturers and discounts specified, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.