Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management to associate a General Budget reservation resulting from this ordinance on behalf of the Department of Technology with the appropriate Universal Term Contract Purchase Agreement PA004278 with CDW Government LLC, for two separate purchases, the first, Cisco SFP transceiver modules. These SFPs will allow the connectivity to be moved to City Fiber, which will allow disconnection of 3rd party services resulting in future cost savings. The second purchase for Cisco spare switches will be used for replacement end of life switches as needed. In addition minimal down time due to switch failure, the spare switches will allow DoT to expand capacity on different sites again with minimal interruptions of service. The expiration date of PA004278 is 6/30/2021, this ordinance is for a one-time purchase. The purchases shall be funded with Department of Technology operating funds and to declare an emergency ($54,255.86)
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division operating funds.
EMERGENCY:
Emergency designation is being requested for this purchase as the Department of Technology cannot move forward with future cost savings without the transceiver modules and without the spare switches the City is vulnerable to down time related to existing switch failure.
CONTRACT COMPLIANCE:
Vendor Name: CDW GOVERNMENT LLC CC#/F.I.D. #: 36-3310735 Expiration Date: 02/12/2022
(DAX Vendor Acct. #: 007352)
Title
To authorize the Director of Finance and Management to associate a General Budget reservation resulting from this ordinance on behalf of the Department of Technology with the appropriate Universal Term Contract Purchase Agreement(s) with CDW Government LLC, for the purchase of Cisco spare switches and Cisco SFP transceiver modules; to authorize the expenditure from the Department of Technology operating funds; and to declare an emergency ($54,255.86)
Body
WHEREAS, the Department of Technology has an existing need to purchase SFP transceiver modules and switches; and
WHEREAS, the Department of Finance and Management are the managers for the of the UTC contracts with CDW GOVERNMENT LLC offering the required parts/equipment; and
WHEREAS, to authorize the Director of the Department of Finance and Management to associate a General Budget reservation resulting from this ordinance on behalf of the Department of Technology with the appropriate Universal Term Contract Purchase Agreement(s) with CDW Government LLC
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement PA004278 with CDW Government LLC for the products listed above to ensure timely delivery of the product, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management is authorized to associate all General Budget reservations resulting from this ordinance on behalf of the Department of Technology with the appropriate Universal Term Contract Purchase Agreement PA004278 with CDW Government LLC.
SECTION 2: That the expenditure of ($54,255.86), or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 2743-2020 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 02 | Main Account: 62030| Fund: 5100 | Sub-fund: 510001
| Program: IT012 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Project Code: N/A| Optional Field: N/A | Planning Area: N/A | Amount: $54,255.86
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.