Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Patrick Engineering Inc. for the O’Shaughnessy Hydro Turbine Facilities Improvements Project, Division of Water Contract No. 972.
Work performed to date includes engineering study and field inspection of exposed/non-wetted areas (Phase 1- Study), and Phase 2 work (Preliminary and Detailed Design Services), including bulkhead repairs, dewatering, inspections and condition assessments of concealed / wetted areas, development of a scope of improvements for detailed design work, detailed design, and bidding services.
This Contract Renewal (No. 2) requests funding for the first portion of Phase 3 - Engineering Services During Construction.
Planning Area: 99 - Citywide
1.1 Amount of additional funds to be expended: $1,000,000.00
Original Contract Amount: $ 250,000.00 (EL016667)
Modification No. 1: $1,798,100.00 (PO079426)
Renewal No. 2 (current): $1,000,000.00
$3,048,103.39
Renewal No. 3 (future): $1,687,186.00
Total (Orig. + Mod/Rens. 1-3): $4,735,289.39
1.2. Reason other procurement processes are not used: The current consultant is familiar with the project and has already completed the preliminary and detailed design of the project. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed on the project.
Additionally, a renewal to the agreement for Engineering Services During Construction was anticipated and explained in the original legislation (Ord. No. 2690-2014) as well as Modification No.1 (Ord. No. 1859-2017).
1.3. How cost of modification was determined: The engineering firm prepared estimated hours and costs to perform the Engineering Services During Construction tasks. The estimates were reviewed by City staff.
2.0. FUTURE CONTRACT RENEWAL: A future renewal request will be submitted to complete Phase 3 - Engineering Services During Construction.
3.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The refurbished power plant will produce electrical power supplied to everyone on the regional grid with zero carbon emissions.
4.0 CONTRACT COMPLIANCE INFO: 36-3008281, expires 8/11/22, Majority. DAX Vendor No. is 7237.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Patrick Engineering Inc.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund - Fund No. 6006 and an amendment to the 2020 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Patrick Engineering Inc. for the O’Shaughnessy Hydro Turbine Facilities Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $1,000,000.00 within the Water General Obligations Bond Fund; and to amend the 2020 Capital Improvements Budget. ($1,000,000.00)
Body
WHEREAS, Contract No. EL016667 was authorized by Ordinance No. 2690-2014, passed December 15, 2014, was executed on January 27, 2015, and approved by the City Attorney on February 2, 2015, for the O’Shaughnessy Hydro Turbine Facilities Improvements Project; and
WHEREAS, Contract Modification No. 1 under PO079426, was authorized by Ordinance No. 1859-2017, passed July 31, 2017, was executed on September 1, 2017, and approved by the City Attorney on September 8, 2017 for Phase 2 - Preliminary and Detailed Design Services, for the O’Shaughnessy Hydro Turbine Facilities Improvements Project; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew the professional engineering services agreement with Patrick Engineering Inc., for Phase 3 - Engineering Services During Construction, for the O’Shaughnessy Hydro Turbine Facilities Improvements Project; and
WHEREAS, a future renewal request (No. 3) will be submitted to complete Phase 3 - Engineering Services During Construction; and
WHEREAS, it is necessary to authorize a transfer and expenditure in the amount of $1,000,000.00 within the Water G.O. Bond Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Patrick Engineering Inc., for the O’Shaughnessy Hydro Turbine Facilities Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Patrick Engineering Inc. (FID# 36-3008281), for the O’Shaughnessy Hydro Turbine Facilities Improvements Project, in an amount up to $1,000,00.00.
SECTION 2. That this contract renewal is in compliance with Chapter 329 of the Columbus City Code.
SECTION 3. That the transfer of $1,000,00.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvements Budget is hereby amended within Fund 6006 - Water G.O. Bond Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690580-100000 (carryover) | PAWP Wellfield Development | $1,500,000 | $500,000 | -$1,000,000
P690444-100000 (carryover) | O'Shaughnessy Hydro Imp's | $1,403,200 | $2,403,200 | +$1,000,000
SECTION 5. That the expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.