Explanation
BACKGROUND: This legislation authorizes the Finance and Managemeant Director to modify and extend a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. in an amount up to $67,795.00 for additional design services related to the renovation of the Police and Fire Wellness Center at 790 North Nelson Road.
The original design contract was authorized by Ordinance No. 0922-2020 and approved by City Council on June 5, 2020. The modification of the contract is necessary for additional services that were not contemplated in the original fee proposal for the Joint Wellness Center Renovation. The additional services include the redevelopment of the site, parking lot, and fencing. This includes the design of fencing around the property, increasing the size of the parking lot by 50 parking spaces, and redevelopment of the entrance to allow for larger vehicle access. These site changes may also include the need to provide Drawer E, CC Plans, and geotechnical services which have extensive submission and review processes.
In addition to adding funds, this modification will also extend the contract to July 13, 2021.
Prices already established in the contract were used to determine the cost of this modification.
Mull & Weithman Architects, Inc. Contract Compliance No. 31-1635306, expiration date March 27, 2022.
Emergency action is requested to provide funding for the contract modification so that the design of the existing renovation project can continue without delay.
Fiscal Impact: This ordinance authorizes the expenditure of $67,795.00 from the Public Safety Voted Bond Fund with Mull & Weithman Architects, Inc. for additional professional services related to the renovation and redevelopment of the site related to the Police and Fire Wellness Center at 790 North Nelson Road. This ordinance also authorizes an amendment to the 2020 Capital Improvement budget (CIB) and the transfer of funds within the Public Safety Voted Bond Fund.
Original Purchase Order Amount (0922-2020): $ 318,815.00
Modification No. 1 (current): $ 67,795.00
Total (Original and Modification): $ 386,610.00
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of funds between projects within Public Safety Voted Bond Fund; to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for additional design professional services related to the Police and Fire Joint Wellness Center; to authorize the expenditure of $67,795.00 from the Public Safety Voted Bond Fund; and to declare an emergency. ($67,795.00)
Body
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget and to authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; and
WHEREAS, it is necessary to modify and extend a contract with Mull & Weithman Architects, Inc. in an amount up to $67,795.00 for additional design professional services; and
WHEREAS, the original contract was authorized by Ordinance No. 0922-2020 and approved by City Council on June 5, 2020; and
WHEREAS, it is necessary to authorize the expenditure of $67,795.00 from the Public Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a contract with Mull & Weithman Architects, Inc. for design services related to the Police and Fire Joint Wellness Center at 790 North Nelson Road so that the design of the existing renovation project can continue without delay, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Mull & Weithman Architects, Inc. for additional design professional services related to the Police and Fire Joint Wellness Center.
SECTION 2. That the 2020 Capital Improvement Budget be amended as follows to establish sufficient authority for this project:
Fund | Project | Project Name | Current |Change | C.I.B. as Amended
7701 | P340153-100000 | Fire Station 16| $203,051.00 | ($67,795.00) | $135,256.00
7701 | P330067-100000 | Police & Fire Wellness Center | $0| $67,795.00 | $67,795.00
SECTION 3. That the transfer of $67,795.00 or so much thereof as may be needed, is hereby authorized within Fund 7701 (Public Safety Voted Bond Fund), from Dept-Div 3004, Project P340153-100000 (Fire Station 16), Object Class 06 (Capital Outlay) to Dept-Div 7701 (Public Safety Voted Bond Fund), from Dept-Div 3003, Project P330067-100000 (Police & Fire Wellness Center), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $$67,795.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7701 (Public Safety Voted Bond Fund), in Dept-Div 3004, P330067-100000 (Police & Fire Wellness Center), in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.