Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC)/Purchase Agreement (PA) for Microsoft Enterprise software licensing. It also authorizes the appropriation of $1,698,832.37 from the unappropriated balance of the special income tax fund for this purpose.
Microsoft Office is the city’s technology standard for desktop computing software, currently used by approximately 7,500 city employees in their daily business. The city also uses Microsoft software to support a number of enterprise applications. Passage of this ordinance will enable the city to obtain the latest versions of Microsoft software utilizing a single agreement for the entire city.
On October 25th, 2020, the Department of Finance’s Purchasing Office published, RFQ016877 to solicit quotes for a new three-year Microsoft Enterprise Agreement UTC/PA. The five submissions received in response to the solicitation are as follows: Crayon Software Experts; Dell Marketing, LP; Insight Public Sector; SHI International; and Softchoice. Following a three-person committee evaluation, the submission of Dell Marketing, LP was deemed the most responsible, responsive, and best offer. As such, it was recommended that the three-year UTC/PA be awarded to Dell Marketing, LP. The term of the UTC/PA will be for three years, and will expire on December 31, 2023. (See attached Award Recommendation letter).
This ordinance authorizes funding for year-one, from January 1, 2021 through December 31, 2021, of the three years available via the aforementioned UTC/PA. The cost for the first year is $1,698,832.37, and is being funded by moneys budgeted for this purpose in the special income tax fund. Payment for subsequent annual terms, also estimated at $1,698,832.37 per year, is contingent on available funding and approval of proper City...
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