Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Netraid for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment. The Department of Technology (DoT) received three responses for RFQ016700. The responses from all were evaluated based on hardware monitoring, advanced support, parts replacement, and pricing. The Department of Technology is recommending that the award be made to the response from Netraid who submitted the lowest, most responsive, responsible and best bid. The term of the contract shall be one year from the date of a purchase order confirmed by the Columbus City Auditor’s Office, in the amount of $64,110.00.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division Operating Fund, ($64,110.00)
EMERGENCY:
Emergency designation is being requested to expedite authorization in order to initiate services from this supplier and to avoid lapsed services and coverages.
CONTRACT COMPLIANCE:
Vendor Name: Netraid CC#/F.I.D. #: 73-1702250 (DAX Vendor Acct. #:009999)
Expiration Date: XX/XX/20XX
Title
To authorize the Director of the Department of Technology (DoT) to enter into contract with Netraid for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems; to authorize the expenditure of $64,110.00 from the Department of Technology, Information Services Operating Fund, and to declare an emergency ($64,110.00).
Body
WHEREAS, the DoT solicited bids publishing RFQ016700, receiving 3 responsive bids; and
WHEREAS, the DoT determined Netraid offered the lowest, most responsive, responsive and best bid; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into contract with NETRAID for the purchase of extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems, for the term period of one year from the date of a confirmed purchase order, at a cost of $64,110.00; subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for two (2) additional one (1) year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with Netraid for the purchase of extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems in order to avoid interruption in daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Netraid for the purchase of extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems. The term period for the contract shall be one year from the date of a confirmed purchase order, at a total cost of ($64,110.00). Subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for two (2) additional one (1) year terms.
SECTION 2: That the expenditure of ($64,110.00), or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 2882-2020 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001
| Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Project Code: N/A | Optional Field: N/A | Planning Area: N/A | Amount: $64,110 .00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.