Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #4) an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project, CIP 650560-100000. The modification provides additional funding from the Department of Development’s West Edge I TIF Fund 7420 for completion of engineering that is in collaboration with the East Franklinton Sewer Improvements Project.
Planning Area is 54-Franklinton
Project Modification Information:
1.1 Amount of additional funds to be expended: $94,061.33
Original Contract $2,042,434.54
Modification No.1 $1,301,111.03
Modification No.2 $426,000.00
Modification No. 3 $507,030.53
Modification No. 4 (current) $94,061.33
TOTAL $4,370,637.43
1.2 Reasons additional goods/services could not be foreseen:
The opportunity to provide improved street scape occurred and engineering firm was in place with experience with the overall project direction and required solution.
1.3 Reason other procurement processes are not used:
This is a planned continuation of the services originally included within the existing contract’s
scope of service.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal.
2. EMERGENCY DESIGNATION: Emergency action is requested at this time, so that the design services for this project can be completed in a timely manner.
3. CONTRACT COMPIANCE NO: 31-1268980 | MBR | Exp. 2/28/2023 | Vendor #: 004939
4. ECONOMIC IMPACT: The overall project will address consent order obligations to the Ohio EPA in the Dodge Park CSO area. Project will also facilitate redevelopment of Columbus' oldest neighborhood, Franklinton. The tremendous economic and social benefits to the area have been previously estimated and presented in a report "East Franklinton Creative Community District Plan". Renewed public infrastructure within the area will encourage and facilitate investment and redevelopment of this neighborhood.
5. FISCAL IMPACT: This legislation authorizes the appropriation, transfer within, and expenditure from the West Edge TIF Fund 7420; and amends the 2020 Capital Improvement Budget to provide sufficient Authority.
Title
To authorize the Director of Public Utilities to modify an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project; to authorize the appropriation, transfer within and expenditure of up to $94,061.33 from the West Edge I TIF Fund 7420; and to amend the 2020 Capital Improvements Budget; and to declare an emergency. ($94,061.33)
Body
WHEREAS, the East Franklinton Sewer Improvements Project is a project initiated by the Department of Public Utilities to address sanitary sewer improvements within the Franklinton East and Dodge Park areas; and
WHEREAS, the original contract number EL015115 was authorized by Ordinance No. Ord 2679-2013 passed by the Columbus City Council on December 16, 2013; and
WHEREAS, Modification #1, was authorized by Ordinance No. Ord 3281-2016 passed by the Columbus City Council on January 30, 2017; and
WHEREAS, Modification #2 was authorized by Ordinance No. Ord 1755-2019 passed by the Columbus City Council on July 15, 2019; and
WHEREAS, Modification #3 was authorized by Ordinance No. Ord 3113-2019 passed by the Columbus City Council on December 16, 2019; and
WHEREAS, it is necessary to modify (Modification #4) the existing agreement with DLZ Ohio, Inc. to provide Department of Development funding for improvements in a larger geographic area than originally anticipated and to accommodate accelerated adjacent capital improvement projects and rapid area development; and
WHEREAS, it is necessary to appropriate, transfer within, and expend $94,061.33 from the West Edge I TIF Fund 7420; and
WHEREAS, it is necessary to amend the 2020 Capital Improvements Budget to provide sufficient authority for the aforementioned project; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Public Utilities to modify (Mod #4) an existing engineering agreement with DLZ Ohio, Inc. for the East Franklinton Sewer Improvements Project, CIP 650560-100000 so that the design services for this project can be completed in a timely manner, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify an existing engineering agreement with DLZ Ohio, Inc. 6121 Huntley Rd., Columbus, Ohio 43229, for the East Franklinton Sewer Improvements Project, CIP# 650560-100000, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer within of $94,061.33 or so much thereof as may be needed, is hereby authorized in the West Edge I TIF Fund 7420, per the accounting codes attached to this ordinance.
SECTION 3. That the appropriation and expenditure of up to $94,061.33 or so much thereof as may be needed, is hereby authorized in the West Edge I TIF Fund 7420, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvements Budget is amended as follows to provide sufficient budget authority for the project expenditures:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
7420 | P420001-100000 | West Edge I TIF Fund 7420 | $0 | $94,062 | +$94,062 authority to match cash
7420 | P420001-100000 | West Edge I TIF Fund 7420 | $94,062 | $0 | -$94,062
7420 | P650560-100000 | East Franklinton Sewer Improvements Project | $0 | $94,062 | +$94,062
SECTION 5. That the said firm, DLZ Ohio, Inc., shall perform the work to the satisfaction of the Directors of Department of Public Utilities and Department of Development.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.