Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to contribute additional funding to the Ohio Department of Transportation (ODOT) in an amount of up to $128.00 for the Resurfacing - Urban Paving - E. Dublin Granville Road project, ODOT project FRA-161-14.02, PID 107792.
The aforementioned project, slated to commence in spring 2021, encompasses resurfacing portions of Dublin-Granville Road (SR 161) along with various interchange ramps and traffic lanes located within the Columbus corporation limits between 400 feet west of Ponderosa Drive and Big Walnut Creek.
Ordinance 1724-2020 authorized the Director of Public Service to grant consent and propose cooperation with ODOT for the FRA-161-14.02 project, PID 107792, and noted that the expenditure of requisite funding would be authorized under a separate ordinance. Ordinance 2344-2020 authorized the Director of Public Service to enter into agreements with ODOT and to provide funding in the amount of $58,428.00 to ODOT for that project.
ODOT let the project in early December 2020, at which time the apparent low bid exceeded the engineer’s estimate, thus increasing the proportionate share of construction costs to be borne by the City. The purpose of this ordinance is to authorize the expenditure of additional funding in the amount of up to $128.00 to support the higher than anticipated construction costs.
2. FISCAL IMPACT
Funding in the amount of $128.00 is available within the Streets and Highways Bond Fund, Fund 7704, for this project. An amendment to the 2020 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for this expenditure. Funds are appropriated within Fund 7704, Project P530282, Dept-Div 5912, for this expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to maintain the project construction schedule established by ODOT.
Title
To amend the 2020 Capital Improvement Budget; to authorize the Director of Public Service to enter into agreements with the Director of the Ohio Department of Transportation relative to the FRA-161-14.02 project, PID 107792; to authorize the expenditure of up to $128.00 from the Streets and Highways Bond Fund for that project; and to declare an emergency. ($128.00)
Body
WHEREAS, the Ohio Department of Transportation (ODOT) is administering the FRA-161-14.02 project, PID 107792, which encompasses resurfacing portions of Dublin-Granville Road (SR 161) in the vicinity of Ponderosa Drive and Big Walnut Creek; and
WHEREAS, the aforementioned project is located within the Columbus corporate boundaries; and
WHEREAS, Ordinance 1724-2020 authorized the Director of Public Service to grant consent and to agree to cooperate with ODOT relative to FRA-161-14.02 project, PID 107792; and
WHEREAS, Ordinance 2344-2020 authorized the Director of Public Service to enter into agreements with and to provide funding in the amount of $58,428.00 to ODOT to support that effort; and
WHEREAS, ODOT let the project in December 2020, at which time the apparent low bid exceeded the engineer’s estimate, thus increasing the proportionate share of construction costs to be borne by the City; and
WHEREAS, this ordinance authorizes the Director of Public Service to expend additional funds for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize consent and cooperation for this project in order to maintain the project construction schedule established by ODOT, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvement Budget authorized by Ordinance 2521-2020 be and is hereby amended to provide sufficient budget authority for the expenditure as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100117 / Resurfacing - Resurfacing Coordination with Future DPU Projects (Voted Carryover) / $188,199.00 / ($128.00) / $188,071.00
7704 / P530282-100140 / Resurfacing - Urban Paving - FRA-161-14.02 (E. Dublin-Granville Rd) PID107792 (Voted Carryover) / $58,428.00 / $128.00 / $58,556.00
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into agreements with and to contribute additional funding in an amount up to $128.00 to the Ohio Department of Transportation to support the completion of ODOT’s FRA-161-14.02 project, PID 107792, City of Columbus Resurfacing - Urban Paving - E. Dublin Granville Road project.
SECTION 3. That the expenditure of $128.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530282-100140 (Resurfacing - Urban Paving - FRA-161-14.02 (E. Dublin-Granville Rd) PID107792), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.