Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Fiber Network Maintenance and Restoration Services with Harris and Heavener Excavating, Inc.??? ? The Department of Technology is the sole user for fiber maintenance and restoration services. This contract provides routine network cable maintenance, and restoration services, including labor, parts, materials and supplies. The term of the proposed option contract would be approximately three years, expiring December 31, 2023, with the option to renew for two (2) additional years. The Purchasing Office opened formal bids on October 20, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ016487). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Harris and Heavener Excavating, Inc.????, CC# 017728 expires 3/12/2022. All Services, $1.00
Total Estimated Annual Expenditure: $500,000, The Department of Technology, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because network cable maintenance is essential to City operations.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their esti...
Click here for full text