Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for automotive parts on behalf of the Fleet Management Division, in order to repair and service City vehicles. All related purchase orders for automotive parts will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Fleet Management Division has budgeted $5.5 million in the 2021 Operating Budget to procure parts for repairs and maintenance on approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Fiscal Impact: This ordinance authorizes an expenditure of $4,500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts related to City vehicles. In 2020, the Fleet Management Division expended $4.9 million for parts to keep the City's vehicle fleet in operation. In 2019, the Fleet Management Division expended $5.6 million for parts.
This ordinance is contingent upon the passage of the 2021 Operating Budget.
Emergency action is requested to ensure that purchase orders can to ensure an uninterrupted supply of automotive parts, thereby keeping City owned vehicles in operation.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement for automotive parts for the Fleet Management Division; to authorize the expenditure of $4,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($4,500,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the for...
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