Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration / Inspection (CA/CI) Services agreement with Resource International, Inc. This modification is to provide CA/CI services for the following:
Williams Behm HSTS Elimination Project CIP: 650895-100001 $736,594.11
General CA/CI CIP: 650800-100038 $ 50,000.00
Kenny/Old Henderson Storm Sewer Imp. CIP: 611723-100000 $ 76,293.61
1.1. Amount of additional funds to be expended: $ 862,887.72
Original Agreement Amount: $ 225,352.47
Modification 1 $1,422,963.00
Modification 2 $ 169,985.96
Modification 3 $ 862,887.72
Total (Orig. + Mods.) $ 2,681,189.15
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0506-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/ inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of Modification No. 2 was determined by negotiations between Resource International, Inc. and the Divisions of Water and Sewerage and Drainage.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 CONTRACT COMPLIANCE INFO: 31-0669793 | Exp. 5/31/2023| FBE | DAX #004197
5.0 FISCAL IMPACT: This ordinance will expend up to $ 786,594.11 from the Sanitary Sewer General Obligation Bond Fund 6109; a transfer within and expenditure of up to $76,293.61 from the Storm Sewer Bond Fund 6204. An amendment to the 2020 Capital Improvement Budget is necessary to align authority.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020-2022 Construction Administration/Inspection Services Agreement with Resource International, Inc. for multiple Division of Sewerage and Drainage projects; to authorize the expenditure of up to $786,594.11 from the Sanitary Sewer General Obligation Bond Fund; to authorize the transfer within and expenditure of up to $76,293.61 from the Storm Sewer Bond Fund 6204; and to amend the 2020 Capital Improvement Budget. ($862,887.72)
Body
WHEREAS, Ordinance No. 0506-2020 passed March 16, 2020, authorizing the original agreement for Construction Administration / Inspection Services with Resource International, Inc. for 2020 - 2022 for Department of Public Utilities capital improvements projects; and
WHEREAS, Ordinance 0818-2020, was passed by Columbus City Council on May 4, 2020, authorizing Modification No. 1 of this Construction Administration/Inspection Services contract; and
WHEREAS, Ordinance 1483-2020, was passed by Columbus City Council on July 20, 2020, authorizing Modification No. 2 of this Construction Administration/Inspection Services contract; and
WHEREAS, Modification No. 3 is necessary to fund the need for construction administration/inspection services for multiple projects for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration/Inspection Services Agreement with Resource International, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of up to $786,594.11 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $76,293.61 from the Storm Sewer Bond Fund 6204; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration/Inspection Services Agreement with Resource International, Inc. for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration/Inspection Services Agreement with Resource International, Inc., 6350 Presidential Gateway, Columbus, OH 43231 (FID# 31-0669793); in the amount of $862,887.72 for multiple Division of Sewerage and Drainage projects; in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities
SECTION 2. That the transfer within and expenditure of up to $76,293.61 is authorized from the Storm Sewer Bond Fund 6204, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of up to $786,594.11 is authorized from the Sanitary Sewer General Obligation Bond Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvement Budget is amended per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.