Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #11) an existing Construction Administration and Construction Inspection (CA/CI) services agreement with Prime AE Group, Inc. for the 2017 General Construction Contract Project. The services for this contract include oversight of project during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. Prime AE Group, Inc. will perform the CA/CI services for the Division of Sanitary Sewers and Drains on this project. The overall CA/CI contract is a three (3) year (2017-2019) contract that will be modified as new construction projects are identified. Projects are located throughout the City of Columbus. This modification adds necessary funding to existing work to complete the 2017 General Construction Contract administration and inspection.
Planning Area for this modification: 99 - Citywide
Modification information: CA/CI project 2017 General Construction Contract Project
1.1 Amount of additional funds to be expended:_______$ 99,997.90
Original Contract $ 818,854.35
Modification 1 $ 680,589.29
Modification 2 $ 98,106.23
Modification 3 $ 385,938.01
Modification 4 $ 862,977.80
Modification 5 $ 104,336.39
Modification 6 $ 263,382.27
Modification 7&8 $ 390,245.55
Modification 9 $ 71,376.76
Modification 10 $ 405,802.13
Modification 11 $ 99,997.90
CONTRACT TOTAL $4,181,606.68
1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #11 was determined by negotiations between Prime AE Group and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: Prime AE Group, Inc.: 26-0546656 | MBE | Exp. 8/28/2021 | Vendor #: 002102
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: The Division of Sanitary Sewers and Drains projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
6. FISCAL IMPACT: This ordinance authorizes the expenditure of up to $99,997.90 from the Sanitary Sewers General Obligation Bond Fund 6109 and amends the 2020 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to modify an existing Construction Administration and Construction Inspection services agreement with Prime AE Group, Inc. for the 2017 General Construction Contract Project; to authorize the expenditure of up to $99,997.90 from the Sanitary Sewers General Obligation Bond Fund; and to amend the 2020 Capital Improvement Budget. ($99,997.90)
Body
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, this agreement modifies the original Prime AE Group, Inc. agreement by adding necessary funding to continue work on an existing project and does not change the scope or funding of the original projects or any modifications to additional projects; and
WHEREAS, Contract Nos. PO079936; PO079937; PO079938 were authorized by ordinance 1651-2017, passed July 31, 2017; and
WHEREAS, the first modification to the contract was authorized by ordinance 2868-2017, passed December 4, 2017; and
WHEREAS, the second modification to the contract was authorized by ordinance 0174-2018; and
WHEREAS, the third modification to the contract was authorized by ordinance 0509-2018, passed March 26, 2018; and
WHEREAS, the fourth modification to the contract was authorized by ordinance 0907-2018, passed May 7, 2018; and
WHEREAS, the fifth modification for the CA/CI project for the Blueprint Clintonville 3: Lining Project was authorized by ordinance 2858-2018 which passed November 19, 2018; and
WHEREAS, the sixth modification for the CA/CI project for the Blueprint Clintonville 3: Lining Project was authorized by ordinance 2858-2018 which passed November 19, 2018; and
WHEREAS, the combined seventh and eighth modification for the CA/CI project for the Woodward Ave Wildwood, and Woodnell Ave Project was authorized by ordinance 0961-2019 which passed May 6, 2019; and
WHEREAS, the ninth modification for the CA/CI services for the Hayden Run Aerial Sewer Project was authorized by Ordinance 2173-2019, which passed on September 16, 2019; and
WHEREAS, the tenth modification for the CA/CI services for the 2017 General Construction Contract was authorized by Ordinance 2936-2019, which passed on December 9, 2019; and
WHEREAS, it is necessary to modify the existing CA/CI services contract with Prime AE in order to add necessary funding to continue the 2017 General Construction Contract; and
WHEREAS, it is necessary to authorize the expenditure of up to $99,997.90 for the CA/CI Services with Prime AE for the said project; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to align authority for the expenditure; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities to authorize the Director to modify (Mod #11) an existing construction administration and construction inspection (CA/CI) services agreement with Prime AE Group, Inc., for the 2017 General Construction Contract for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #11) an existing construction administration and construction inspection (CA/CI) services agreement with Prime AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240 for the 2017 General Construction Contract to provide construction administration and inspection services in accordance with the terms and conditions of the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of up to $99,997.90 is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the 2020 Capital Improvement Budget is amended per the accounting codes attached to this ordinance.
SECTION 4. That the said firm, Prime AE Group, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.