Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates Inc. for the following Division of Sewerage & Drainage, Center Large Diameter Rehabilitation Project CIP #650725-100009.
1.1. Amount of additional funds to be expended: $1,523,581.11
|
Original Agreement Amount: |
$ 167,845.34 |
|
Modification 1: |
$ 979,361.67 |
|
Modification 2: |
$ 711,543.64 |
|
Modification 3: |
$ 255,437.69 |
|
Modification 4 (current): |
$1,523,581.11 |
|
Total (Orig. + all mods) |
$3,637,769.45 |
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0787-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration and inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of Modification No. 4 was determined by negotiations between H.R. Gray & Associates and the Division of Sewerage & Drainage.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure.
The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other
projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0. CONTRACT COMPLIANCE INFO: 31-1050479 | Exp. 6/26/21 | MAJ | DAX #4640
5.0 FISCAL IMPACT: An expenditure of up to $1,523,581.11 is necessary within the Sanitary Sewer General Obligation Bond Fund 6109. An amendment to the 2020 Capital Improvement Budget is necessary to align the authority.
Title
To authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates, Inc. for a Division of Sewerage & Drainage project, Center Large Diameter Rehabilitation Project; to authorize an expenditure up to $1,523,581.11 within the Sanitary Sewer General Obligation Bond Fund; and to amend the 2020 Capital Improvements Budget. ($1,523,581.11)
Body
WHEREAS, Contract No’s PO228237, PO228238, PO228239 were authorized by Ordinance No. 0787-2020, passed May 4, 2020, executed on June 4, 2020, and approved by the City Attorney on June 9, 2020, to provide Construction Administration and Inspection Services with H.R. Gray & Associates, Inc., for the following projects: Division of Sewerage and Drainage, Stormwater Section’s Holton Park and Eureka Avenue Green Infrastructure Improvements Project; Division of Sewerage and Drainage’s CA-CI for General Construction Projects; and Division of Water’s CA-CI for General Construction Projects; and
WHEREAS, Modification No. 1 (PO235282) under Ordinance No. 1215-2020, passed Columbus City Council on June 15, 2020 for Construction Administration and Inspection Services for the Division of Sewerage and Drainage’s Roof Redirection - Blenheim Glencoe Areas 1 and 2 Projects; and
WHEREAS, Modification No. 2 under Ordinance No. 1516-2020 passed by Columbus City Council on July 20, 2020 was needed to fund the Construction Administration and Inspection Services for the Division of Water’s Rinehart Public Utilities Complex Water Service Improvements and 910 Dublin Rd. Curb Repair Project and the Harrington Court Area Water Line Improvements Project; and
WHEREAS, Modification No. 3 under Ordinance No. 1911-2020, passed by Columbus City Council on September 21, 2020 was needed to fund the Construction Administration and Inspection Services for the Division of Sewerage & Drainage's (Stormwater Section) Lehnert Farms/Bolton Field Storm Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H.R. Gray & Associates, Inc. for the following Division of Sewerage & Drainage Center Large Diameter Rehabilitation Project; and
WHEREAS, it is necessary to authorize an expenditure of up to $1,523,581.11 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Department of Public Utilities, to authorize the Director to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with H. R. Gray & Associates, Inc. for the Center Large Diameter Rehabilitation Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates, Inc. (FID #31-1050479), 3770 Ridge Mill Drive, Columbus, OH 43026; for the Center Large Diameter Rehabilitation Project CIP #650725-100009; in accordance with the terms and conditions as shown in the contracts on file with the Department of Public Utilities.
SECTION 2. That the expenditure of $1,523,581.11 or so much thereof as may be needed, is hereby authorized from the Sanitary Sewer General Obligation Bond Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2020 Capital Improvements Budget is amended per the accounting codes in the attachment to this ordinance.
SECTION 4. That said engineering company, H. R. Gray & Associates Inc. shall conduct the work to the satisfaction of the Director of Public Utilities, the respective Administrators of the Division of Water, Division of Power, and Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.