Explanation
BACKGROUND: This ordinance authorizes purchase orders in the total amount of $1,725,555.00 for EMS pharmaceuticals and miscellaneous medical supplies from existing Universal Term Contracts (UTCs) for the Division of Fire. The Fire Division needs to purchase pharmaceuticals and miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations. The existing Universal Term Contracts were established by the Purchasing Office for such purposes with Life-Assist, Inc., Bound Tree Medical LLC, Zoll Medical Corporation, and Teleflex, LLC. EMS medical supplies include, but are not limited to, bandages, IVs, pharmaceuticals, splints, face masks, gowns, gloves, etc. These supplies are used in the Fire Division's daily emergency medical (EMS) operations, and have elevated demand since the outbreak of COVID-19. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Inc., Bound Tree Medical LLC, Zoll Medical Corporation, and Teleflex LLC for the purchase of these supplies for the Division of Fire.
Bid Information: Universal Term Contracts exist for these purchases: Life-Assist, Inc. / Pharmaceuticals (PA004023 / Exp. 06-30-21); Bound Tree, LLC / Pharmaceuticals (PA004022 / Exp. 06-30-21); Life-Assist, Inc. / Miscellaneous Medicals (PA004058 / Exp. 06-30-21); Bound Tree, LLC / Miscellaneous Medicals (PA004055 / Exp. 06-30-21), Zoll Medical Corporation (PA004354 / Exp. 08-31-2022); Teleflex, LLC (PA004518 / Exp. 09-30-2021).
Contract Compliance: Life-Assist, Inc. #94-2440500 / Bound Tree Medical, LLC #31-1739487 / Zoll Medical Corporation #04-2711626 / Teleflex, LLC (#83-1629418).
Emergency Designation: Emergency action is requested as funds for both medical and pharmaceutical supplies are needed to keep supplies stocked at adequate levels.
FISCAL IMPACT: This ordinance authorizes the expenditure of $1,725,555.00 from the Division of Fire's general fund operating budget to purchase both pharmaceuticals and miscellaneous medical supplies, which is budgeted for 2021. In 2020, the Fire Division spent or encumbered approximately $2.1M from the general fund and an additional $1.9 million from the CARES Act fund on these supplies. Additional historical spending on these supplies includes approximately $1.670M in 2019 and $1.5M in 2018. This ordinance will authorize the following purchase orders and amounts: Life-Assist, Inc. / $625,000.00, Bound Tree Medical LLC/ $625,000.00, Zoll Medical / $325,000.00, and Teleflex LLC / $150,555.00. This ordinance is contingent upon the passage of the 2021 General Fund Budget, ordinance 2502-2020.
Title
To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Inc., Bound Tree Medical, LLC, Zoll Medical Corporation, and Teleflex, LLC for the purchase of EMS pharmaceuticals and miscellaneous medical supplies for the Department of Public Safety, Division of Fire; to authorize the expenditure of $1,725,555.00 from the General Fund; and to declare an emergency. ($1,725,555.00)
Body
WHEREAS, there is a need for the Fire Division to purchase pharmaceuticals and miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations; and,
WHEREAS, Universal Term Contracts established by the Purchasing Office exist for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Life-Assist, Inc., Bound Tree Medical, LLC, Zoll Medical Corporation, and Teleflex, LLC to purchase said supplies in order to maintain adequate levels of such supplies, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Inc., Bound Tree Medical, LLC, Zoll Medical Corporation, and Teleflex, LLC for the purchase of EMS pharmaceuticals and miscellaneous medical supplies for the Division of Fire.
SECTION 2. That the expenditure of $1,725,555.00, or so much thereof as may be necessary, be and is hereby authorized from the general fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.