Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew (#1) a professional engineering services agreement with Burgess & Niple, Inc. for the General Engineering Consultant Services #4 agreement, CIP 650260-100300. The General Engineering Consultant Services (GEC) #4 Project is necessary to provide technical and engineering assistance to the Department of Public Utilities (DPU).
Planning Area: 99
RENEWAL INFORMATION:
1.1. Amount of additional funds to be expended: $500,000.00
Original Contract Amount $ 425,000.00
Renewal #1(Current) $ 500,000.00
Current Total $ 925,000.00
1.2. Reasons additional goods/services could not be foreseen:
This was an anticipated renewal. It is a planned continuation of the services originally included within the existing contract’s scope of service.
1.3. Reason other procurement processes are not used:
The funding provided by this contract renewal is for continuation of the existing work of the contract. In so much as work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement to acquire these services.
1.4. How cost of renewal was determined:
The cost of the renewal was determined in the original contract and apportioned the work annually.
2. THE PROJECT TIMELINE: Burgess and Niple, Inc. began work after the notice to proceed was given on January 10, 2020. The contract duration is for four (4) years, starting upon the date of Contract Execution (listed on front page of the Engineering Agreement). The professional services shall be funded by incremental appropriation, through the use of approximately annual renewals. This renewal request is for Contract Renewal #1 and will be $500,000 for 2021 funding. There are two additional planned renewals for this project, December 2021, and December 2022.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE No.: 31-0885550 | MAJ | Exp. 2/21/2022 | Vendor # 004425
5. ECONOMIC IMPACT: The performance of this project’s activities is to provide engineering and technical services for CIPs and FEMs at DPU facilities and will help them maintain peak operational performance. If left unperformed, the required work could become larger and more expensive that could produce a major impact to the budget. No community outreach is considered for this project.
6. FISCAL IMPACT: This legislation authorizes the expenditure of up to $500,000.00 from the Sanitary Sewer General Obligation Bond Fund 6109. An amendment to the 2020 Capital Improvement Budget is necessary to align the authority for the expenditure.
Title
To authorize the Director of Public Utilities to renew an existing engineering agreement with Burgess & Niple, Inc. for the General Engineering Consultant (GEC) Services #4; to authorize an expenditure of up to $500,000.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2020 Capital Improvement Budget.($500,000.00)
Body
WHEREAS, it is the objective of the General Engineering Consultant (GEC) Services #4 to provide technical and engineering assistance to the Department of Public Utilities (DPU); and
WHEREAS, the original contract number PO210101 was authorized by Ordinance No. Ord 2999-2019; and
WHEREAS, it is necessary to authorize an expenditure of up to $500,000.00 within the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget in order to align authority for the expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to renew an agreement with Burgess & Niple, Inc. for the General Engineering Consultant (GEC) Services #4, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew an existing agreement with Burgess & Niple, Inc.,5085 Reed Rd., Columbus, OH 43220; for the General Engineering Consultant (GEC) Services #4, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities is hereby authorized to expend up to $500,000.00 from the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the 2020 Capital Improvement Budget is amended per the accounting codes attached to this ordinance.
SECTION 4. That said company, Burgess & Niple, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.