Explanation
1. BACKGROUND: Williams & Castle Interceptor Project will perform a detailed alternative evaluation to redirect sanitary sewer flows in order to eliminate or reconfigure the Castle Road and Williams Road sanitary pump stations and their associated force mains with the goal of reducing the risk of sanitary sewer overflows to the Scioto River and reducing the costs and risks associated with operating and maintaining these sanitary pump stations. Phase I includes the development of a comprehensive evaluation of multiple design alternatives that meet the project goals and provides a recommendation for the preferred alternative(s).
After satisfactory performance of Phase I and successful negotiation of a contract renewal, Phase II will include preparation of the construction drawings, bid documents and engineering services during construction for the authorized improvements to address the projects goals.
Community Planning Area: 99-Citywide
2. PROCUREMENT: The project was formally advertised on the Vendor Services and Bonfire websites from October 1, 2020 to October 30, 2020. The city received five (5) responses. It was determined that Stantec Consulting Services, Inc. best meets the needs of the Department of Public Utilities.
|
CONSULTANT |
STATUS |
VENDOR # |
CC # |
EXP. DATE |
CITY, STATE |
|
Aldea |
MAJ |
002301 |
26-2425947 |
|
Columbus, OH |
|
Arcadis |
MAJ |
025646 |
13-6094431 |
|
Columbus, OH |
|
DLZ |
MBR |
004939 |
31-1268980 |
|
Columbus, OH |
|
MarshWagner |
FBE |
004939 |
31-1268980 |
|
Columbus, OH |
|
Stantec |
MAJ |
000462 |
11-2167170 |
8/1/2021 |
Columbus, OH |
3. MULTI-YEAR CONTRACT: The Department anticipates requesting additional future renewals to this contract.
Original Contract $2,047,899.88
Planned Modification #1 $2,000,000.00
Planned Modification #2 $3,000,000.00
Planned Modification #3 $1,000,000.00
Planned Modification #4 $1,000,000.00
CONTRACT TOTAL $9,047,899.88
5. PROJECT TIMELINE: It is expected to take approximately 1 year for the initial contract to complete and an additional 3 years to complete detailed design and easement acquisition. This contract will also include engineering services during construction. It is expected that construction will take approximately 3 years.
6. Contract Compliance No.: 11-2167170 | MAJ | 8/1/2021 | Vendor#: 000462
7. Emergency Designation: Emergency legislation is not requested at this time.
8. Economic Impact: This project will allow the City of Columbus to redirect sanitary sewer flows in order to eliminate or reconfigure the Castle Road and Williams Road sanitary pump stations and their associated force mains with the goal of reducing the risk of sanitary sewer overflows to the Scioto River and reducing the costs and risks associated with operating and maintaining these sanitary pump stations.
9. Fiscal Impact: This project requires a transfer within and expenditure of up to $2,047,899.88 from the Sanitary General Obligation Bond Fund 6109. An amendment to the 2020
Capital Improvement Budget is necessary in order to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services, Inc. for the Williams Castle Interceptor Project; to authorize a transfer within and expenditure of up to $2,047,899.88 from the Sanitary General Obligation Bond Fund; and to authorize an amendment to the 2020 Capital Improvements Budget. ($2,047,899.88)
Body
WHEREAS, it is necessary for the City to enter into an engineering agreement with Stantec Consulting Services, Inc. for the Williams Castle Interceptor Project; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $2,047,899.88 from the Sanitary General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2020 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering agreement with Stantec Consulting Services, Inc. for the Williams Castle Interceptor Project for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into an engineering agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 for professional engineering services for the Williams Castle Interceptor Project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer within and expend up to $2,047,899.88 within the Sanitary General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2020 Capital Improvement Budget is amended per the account codes in the attachment to this ordinance.
SECTION 4. That said engineering company, Stantec Consulting Services, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.