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File #: 0056-2021    Version: 1
Type: Ordinance Status: Passed
File created: 1/5/2021 In control: Finance Committee
On agenda: 2/8/2021 Final action: 2/11/2021
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase John Deere OEM Heavy Equipment Parts with Murphy Tractor Equipment Company, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase John Deere OEM Heavy Equipment Parts with Murphy Tractor Equipment Company, Inc. The Division of Fleet Management is the primary user for John Deere OEM Heavy Equipment Parts. John Deere OEM Heavy Equipment Parts are used to repair City construction and agricultural vehicles. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 17, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.


The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017253). One bid was received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Murphy Tractor Equipment Company, Inc., CC# 008922 expires 2/6/2021, All Items, $1.00
Total Estimated Annual Expenditure: $60,000.00, Division of Fleet Management, the primary user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase John Deere OEM Heavy Equipment Parts with Murphy Tractor Equipment Company, Inc.; and to authorize the e...

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