Explanation
BACKGROUND: In the fall of 2019, the City bid for employee benefits consulting services via RFP012789. Five consulting firms responded to the bid and of those, two firms were interviewed extensively. Aon Consulting Inc. was selected as the best and most responsive bidder.
The firm was awarded a three year contract, beginning March 1, 2020 through February 28, 2023. Following the third year, the contract allows for two one year extensions if all parties are in agreement. Every year the contract renewal is subject to available appropriation and funding. This ordinance represents the second year of the contract.
This ordinance authorizes and directs the Human Resources Director to enter into contract with Aon Consulting Inc. for employee benefits consulting services including, but not limited to, assistance in determining employee and employer insurance rates, labor negotiation cost estimations, and benefit administration. In addition, this ordinance authorizes the expenditure and establishes a maximum obligation liability of $238,000.00 to be paid from the employee benefits fund.
The contract dates are from March 1, 2021 to February 28, 2022.
Contract compliance number is 22-2232264.
EMERGENCY ACTION: Emergency action is requested to ensure benefit consultant services are able to commence as soon as contractually possible, thereby maintaining continuity of service.
FISCAL IMPACT: Funding for this contract totals $238,000.00 and is budgeted and available from and within the 2021 employee benefits fund budget. Every year, contract renewal is subject to available and adequate appropriation and funding. This ordinance is contingent on the passage of the 2021 Other Funds operating budget, Ordinance 2503-2020.
Title
To authorize the Director of Human Resources to contract with Aon Consulting Inc. to provide employee benefits consulting services from March 1, 2021 through February 28, 2022; to authorize the expenditure of $238,000.00...
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