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File #: 0109-2021    Version: 1
Type: Ordinance Status: Passed
File created: 1/11/2021 In control: Public Utilities Committee
On agenda: 2/8/2021 Final action: 2/11/2021
Title: To authorize the Director of Public Utilities to renew and increase an Indefinite Quantity Contract with JDM Services, LLC., dba Frank Road Recycling Solutions, for Disposal of Clean Fill Dumping Services for the Division of Water; and to authorize the expenditure of $100,000.00 from the Water Operating Fund. ($100,000.00)
Attachments: 1. ORD 0109-2021 Information, 2. ORD 0109-2021 Financial Coding
Explanation

BACKGROUND: This legislation authorizes the Director of Public Utilities to renew and increase an existing Indefinite Quantity Contract for Disposal of Clean Fill Dumping Services with JDM Services LLC dba Frank Road Recycling Solutions in the amount of $100,000.00. The Department of Public Utilities uses this service to dispose of clean fill from repair projects involving water, sewer and power infrastructure.

The Department of Public Utilities publicly opened one bid on January 16, 2019 and JDM Services LLC dba Frank Road Recycling Solutions was the only responsive, responsible and best bidder. Purchase Agreement, PA003788, was established in accordance with Request for Quotation RFQ011085 and authorized under Ordinance Number 0391-2019 and will expire April 1, 2022. Renewal #1 was established under Ordinance Number 0265-2020 to increase funding to the Agreement.

This legislation seeks to extend and add funding to the contract. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals.

SUPPLIER: JDM Recycling Services LLC dba Frank Road Recycling Solutions, vendor #005944, CC#31-1772741 expires 2/7/21, Majority Status

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for the second contract renewal is to ADD $100,000.00. Total contract amount including this renewal is $330,000.00.

2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This renewal and funding increase is to provide the additional funding necessary for the payment of services to be provided through April 1, 2022.

3. Reason other procurement processes were not used: Work un...

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