Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company Inc. for the Celebrate 1 Sidewalk - Hilltop (Belvidere Avenue from Mound Street to Sullivant Avenue) project and to provide payment for construction, construction administration and inspection services.
This contract includes constructing sidewalks along the west side of Belvidere Avenue from Mound Street to Sullivant Avenue including curb ramps and drive approaches. Existing sidewalk will be replaced where needed. Approximately 2,200 linear feet of sidewalk will be installed or replaced.
The estimated Notice to Proceed date is March 1, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on December 22, 2020, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Co. $192,146.52 Columbus, Ohio Majority
Newcomer Concrete Services $232,960.46 Columbus, Ohio Majority
G & G Concrete Construction $255,841.30 Columbus, Ohio Majority
Columbus Asphalt Paving $268,026.16 Gahanna, Ohio Majority
Decker Construction Co. $292,808.73 Columbus, Ohio Majority
Shelly & Sands, Inc. $308,102.46 Columbus, Ohio Majority
Trucco Construction Co. $353,128.63 Delaware, Ohio Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $192,146.52. The amount of construction administration and inspection services will be $28,821.98. The total legislated amount is $220,968.50.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/14/2023.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this project is budgeted within the 2020 Capital Improvements Budget, which has been approved by Council under Ordinance 2521-2020. This ordinance is contingent upon receipt of the bond sale funds.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Celebrate 1 Sidewalk - Hilltop (Belvidere Avenue from Mound Street to Sullivant Avenue) project; to authorize the expenditure of up to $220,968.50 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($220,968.50)
Body
WHEREAS, the Department of Public Service is engaged in the Celebrate 1 Sidewalk - Hilltop (Belvidere Avenue from Mound Street to Sullivant Avenue) project; and
WHEREAS, the work for this project consists of constructing sidewalks along the west side of Belvidere Avenue from Mound Street to Sullivant Avenue including curb ramps and drive approaches, replacing existing sidewalk where needed. Approximately 2,200 linear feet of sidewalk will be installed or replaced; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Celebrate 1 Sidewalk - Hilltop (Belvidere Avenue from Mound Street to Sullivant Avenue) project; and
WHEREAS, the Department of Public Service requires funding to be available for the Celebrate 1 Sidewalk - Hilltop (Belvidere Avenue from Mound Street to Sullivant Avenue) project for construction expense along with construction administration and inspection services; and
WHEREAS, this is a budgeted expense within the 2020 Capital Improvement Budget passed by Council under Ordinance 2521-2020; and
WHEREAS, this ordinance is contingent upon receipt of the bond sale funds; and
WHEREAS, it is necessary to pay for work performed as part of the Celebrate 1 Sidewalk - Hilltop (Belvidere Avenue from Mound Street to Sullivant Avenue) project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company Inc., 1595 Frank Road, Columbus, Ohio, 43223, for the Celebrate 1 Sidewalk - Hilltop (Belvidere Avenue from Mound Street to Sullivant Avenue) project in the amount of up to $192,146.52 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $28,821.98.
SECTION 2. That the expenditure of $220,968.50, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955-910030 (Celebrate 1 Sidewalk - Hilltop (Belvidere Avenue from Mound Street to Sullivant Avenue)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That this ordinance is contingent upon receipt of the 2020 Capital Improvement Budget bond sale funds.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.