Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction for the Miscellaneous Economic Development - West Franklinton - Cover My Meds project and to provide payment for construction, construction administration, and construction inspection services.
This contract includes widening two existing roadways, performing storm sewer work, and installing sidewalks and street lighting. McKinley Avenue will be widened from approximately 500 feet east of Rodgers Avenue to approximately 150 feet east of Hartford Avenue; Souder Avenue will be widened on the west side between McKinley Avenue and the existing bridge over the Scioto River; the existing water service near 1004 McKinley Avenue shall be abandoned west of the railroad; and other work will be performed as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is March 18, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on December 1, 2020, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction $1,618,642.37 Columbus, OH Majority
Double Z Construction Company $1,629,167.84 Columbus, OH Majority
George J. Igel & Co. $1,699,208.67 Columbus, OH Majority
Shelly & Sands, Inc. $1,718,188.15 Columbus, OH Majority
Kokosing Construction Company $1,877,589.05 Westerville, OH Majority
Award is to be made to Complete General Construction as the lowest responsive and responsible and best bidder for their bid of $1,618,642.37. The amount of construction administration and inspection services will be $161,864.24. The total legislated amount is $1,780,506.61.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction is CC006056 and expires 7/8/2021.
3. PRE-QUALIFICATION STATUS
Complete General Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding in the amount of $712,202.64 is available in the form of a reimbursement grant from the Ohio Development Services Agency (ODSA) for this project within the General Government Grants Fund, Fund 2220, Grant #G442022 (CoverMyMeds ODSA 629). It is necessary to appropriate funds for this expenditure with in the grant.
Funding in the amount of $106,830.39 is available in the form of a reimbursement grant with the Ohio Department of Transportation (ODOT) through the Jobs & Commerce Economic Development Program (JCED) within the General Government Grants Fund, Fund 2220, Grant #TBD (CoverMyMeds ODOT 110913). It is necessary to appropriate funds for this expenditure with in the grant.
The remaining balance of $961,473.58 is available within the Streets and Highways Bond Fund, Fund 7704. A capital budget amendment is needed to establish budget authority within the proper project. A transfer of cash and appropriation between projects within the Streets and Highways Bond Fund is necessary to establish sufficient cash for the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to meet community commitments.
Title
To amend the 2020 Capital Improvement Budget; to transfer cash and appropriation within the Streets and Highways Bond Fund; to appropriate funds within the General Government Grant Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction for the Miscellaneous Economic Development - West Franklinton - Cover My Meds project; to authorize the expenditure of up to $1,780,506.61 from the Streets and Highways Bond Fund and the General Government Grants Fund to pay for the project; and to declare an emergency. ($1,780,506,61)
Body
WHEREAS, the Department of Public Service is engaged in the Miscellaneous Economic Development - West Franklinton - Cover My Meds project; and
WHEREAS, the work for this project consists of widening McKinley Avenue and Souder Avenue, along with storm sewer work, and installing sidewalks and street lighting; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction will be awarded the contract for the Miscellaneous Economic Development - West Franklinton - Cover My Meds project; and
WHEREAS, the Department of Public Service requires funding to be available for the Miscellaneous Economic Development - West Franklinton - Cover My Meds project for construction expense along with construction administration and inspection services; and
WHEREAS, General Government grant funds will be used to pay for a portion of this project and will need to be appropriated; and
WHEREAS, it is necessary for Council to authorize a capital budget amendment and transfer funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient budget authority and cash to pay for the project; and
WHEREAS, funds will need to be expended to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction to complete needed improvements at the earliest possible time to meet community commitments, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530804-100000 / Parsons Avenue Streetscape (Voted Carryover) / $40,000.00 / ($26,474.00) / $13,526.00
7704 / P440104-100030 / Misc. Economic Development - West Franklinton - Cover My Meds (Voted Carryover) / $1,065,000.00 / $26,474.00 / $1,091,474.00
SECTION 2. That the transfer of $26,473.58, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530804-100000 (Parsons Ave Streetscape), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440104-100030 (Miscellaneous Economic Development - West Franklinton - Cover My Meds), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $712,202.64 is appropriated in Fund 2220 (General Government Grant Fund), Dept-Div 4402 (Economic Development), Grant #G442022 (CoverMyMeds ODSA 629), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $106,830.39 is appropriated in Fund 2220 (General Government Grant Fund), Dept-Div 4402 (Economic Development), Grant #TBD (CoverMyMeds ODOT 110913), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the Miscellaneous Economic Development - West Franklinton - Cover My Meds project in the amount of up to $1,618,642.37 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $161,864.24.
SECTION 6. That the expenditure of $961,473.58, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440104-100030 (Miscellaneous Economic Development - West Franklinton - Cover My Meds), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $712,202.64, or so much thereof as may be needed, is hereby authorized in Fund 2220 (General Government Grant Fund), Dept-Div 4402 (Economic Development), Project G442022 (CoverMyMeds ODSA 629), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $106,830.39, or so much thereof as may be needed, is hereby authorized in Fund 2220 (General Government Grant Fund), Dept-Div 4402 (Economic Development), Grant #TBD (CoverMyMeds OCOT 110913), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.