Explanation
BACKGROUND: That the Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement for the option to purchase Digital Relays and Accessories with SEL Engineering Services, Inc. for the 2020 Division of Power Substation Relay Upgrades Project (CIP 670883-100000), in an amount up to $450,000.00.
This contract will allow for the purchase of relays and accessories used as control and protection devices in the City’s electric transmission and distribution system.
The Purchase Agreement association listed requires approval by City Council in order for the Division to expend more than $450,000.00 per Columbus City Code Section 329.
A Purchase Order with SEL Engineering Services will be established in the amount of $450,000.00, based upon existing Universal Term Contract / Purchasing Agreement No.
PA004756, which expires 8/3/2030.
CONTRACT COMPLIANCE NUMBER: 11-3408916 / MAJ/ Exp. 5/18/22/ Vendor No. 31369.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against SEL Engineering Services, Inc.
FISCAL IMPACT: A transfer of funds within the Electricity General Obligation Bonds Fund - Fund No. 6303, will be necessary, as well as an amendment to the 2020 Capital Improvements Budget.
EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement, with SEL Engineering Services, Inc., for the option to purchase Digital Relays and Accessories for the Division of Power; to authorize the transfer and expenditure of up to $450,000.00 from and within the Electricity General Obligation Bond Fund; and to amend the 2020 Capital Improvements Budget. ($450,000.00)
Body
WHEREAS, the Purchasing Office established Universal Term Contract / Purchase Agreement No. PA004756 with SEL Engineering Services, Inc., for the option to purchase Digital Relays and Accessories for the Division of Power; and
WHEREAS, the Division of Power needs to establish a purchase order in the amount of $450,000.00 for the option to purchase Digital Relays and Accessories; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds from and within the Electricity General Obligation Bond Fund - Fund No. 6303, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA004756, with SEL Engineering Services, Inc., for the option to purchase Digital Relays and Accessories, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA004756, with SEL Engineering Services, Inc., for the Division of Power.
SECTION 2. That the transfer of $200,000.00 or so much or so much thereof as may be needed, is hereby authorized within Fund 6303 - Electricity General Obligation Bond Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2020 Capital Improvement Budget is hereby amended, within Fund 6303 - Electricity General Obligation Bond Fund per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $450,000.00 or so much thereof as may be needed, is hereby authorized within Fund 6303 - Electricity General Obligation Bond Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.