Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew a contract with Jean Lima, dba IBAR, for an additional year to provide for maintenance of properties held by the Land Redevelopment Division’s Land Reutilization Program and to increase prices based upon increases in material costs.
Original contract amount $ 30,000.00 PO240888
Renewal No. 1 amount $ 15,000.00
Total contract amount $ 45,000.00
The purpose of the property maintenance program is to provide services such as boarding of structures, roof work, miscellaneous services and similar work for properties held by the Land Reutilization Program.
The Department of Development advertised RFQ016366 on Vendor Services in August 2020 for the board to code program. Two bids were received and the Director of Development entered into contract with two bidders under the authority of Columbus City Code Section 329.19. For the original contract, the contract period is from the date of approval of the purchase order to February 28, 2021, with an option to renew one additional year, through February 28, 2022. Advertising for services annually would interrupt the program and possibly result a delay in providing these services. The fee for services in the contract renewal will be increased by approximately 45% ($20) as a result of increases in the price of plywood. National building and lumber organizations have documented price increases of 60% to 130%.
Emergency action is requested in order to continue to services without interruption.
FISCAL IMPACT: Funding is available in fund 2206, Land Management Fund.
CONTRACT COMPLIANCE: the vendor number is 003246 and expires 2/28/2021.
Title
To authorize the Director of Development to renew a contract with Jean Lima, dba IBAR, for maintenance of properties held by the Land Redevelopment Division’s Land Reutilization Program up to $15,000.00; to modify the contract to increase prices; to authorize the expenditure of up to $15,000.00 from the Land Management Fund; and to declare an emergency. ($15,000.00)
Body
WHEREAS, the Director of Development has identified the need to renew a contract with Jean Lima dba IBAR for an additional year to provide property maintenance services for properties (board to code program) held by the Land Reutilization Program; and
WHEREAS, the Department of Development advertised RFQ016366 on Vendor Services in August 2020 for the property maintenance program, two bids were received and the Director of Development entered into contract with five bidders under the authority of Columbus City Code Section 329.19; and
WHEREAS, this legislation will extend the contract an additional year, ending February 28, 2022; and
WHEREAS, the fee for services in the contract renewal will be increased approximately 45% ($20) as a result of increases in the price of plywood. National building and lumber organizations have documented prices increases of 60% to 130%; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that the it is immediately necessary to authorize the Director to renew this contract in order to continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew a contract with Jean Lima, dba IBAR, in an amount up to $15,000.00, for an additional year, ending February 28, 2022, to provide property maintenance services for properties held by the Land Reutilization Program and to modify the contract to increase prices.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $15,000.00, or so much thereof as may be necessary, is hereby authorized in fund 2206 (Land Management Fund), Dept. 44-11 (Land Redevelopment), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.