Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into contracts with Quality Truck Body and Equipment Co. Inc. and AG-Pro Ohio LLC on behalf of the Recreation and Parks Department for the purchase of equipment. Two (2) upfits for previously purchased truck cab and chassis (1144-2020) will be purchased for $58,580.00 in order to complete the assembly of two dump trucks. In addition, eleven (11) propane mowers will be purchased for $130,900.00. A total of $189,480.00 is being authorized by this ordinance.
Vendor Bid/Proposal Submissions (ODI designation status):
RFQ016583 - Ford F450 Dump Truck Upfits
Bids were advertised through Vendor Services, in accordance with City Code Section 329, via RFQ016583 and received by the Finance and Management Department. Six (6) bids were received. Quality Truck Body and Equipment Co. Inc. was the lowest and most responsive bidder that did meet specifications.
Quality Truck Body and Equipment Co. Inc. (MAJ): $58,580.00
Rose K Erich (MAJ): $61,900.00
Kaffenbarger Truck Equipment Company (MAJ): $64,100.00
HYO Inc. (MAJ): $64,366.00
Quality Truck Body and Equipment Co. Inc. - Alternate Bid (MAJ): $68,798.00
Abutilon Co., Inc.: $71,148.00
RFQ016624 - Propane Mowers
Bids were advertised through Vendor Services, in accordance with City Code Section 329, via RFQ016624 and received by the Finance and Management Department. Four (4) bids were received. A and H Lawn Care Services was deemed non-responsive because they bid for mowing services and not propane mowers. AG-Pro Ohio LLC was the lowest and most responsive bidder that did meet specifications.
A and H Lawn Care (N/A): $121.00
AG-Pro Ohio LLC (MAJ): $130,900.00
Wellington Implement (MAJ): $138,699.00
Buckeye Power Sales Inc. (MAJ): $138,985.00
Principal Parties:
Quality Truck Body and Equipment Co. Inc
4440 Simon Road, Youngstown, OH 44512
Chad Smithberger, 330-788-7087
Contract Compliance Number, Tax ID: 006543, 34-1085422
March 17, 2022
AG-Pro Ohio LLC
19595 U.S. Hwy 44, Boston, GA 31626
Rick DeJong 614-475-0707
Contract Compliance Number, Tax ID: 028089, 83-2574758
January 9, 2022
Emergency Justification: Emergency action is requested in order to have equipment delivered and available for the spring 2021 season. This ordinance is establishing the funding required for awarding the vendors noted herein. Equipment will be ordered immediately upon the approval of this ordinance and resulting purchase orders.
Benefits to the Public: Parkland maintained by the city enhances the quality of life of our citizens. The equipment will allow for the continued maintenance and upkeep of city parkland.
Community Input/Issues: The community has expressed a desire for accessible and well-maintained city parkland and sports facilities.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the departments’ Master Plan by enhancing the quality of life of our citizens. The Master Plan’s focus on improved facilities and parks is supported by these improvements.
Fiscal Impact: $189,480.00 is budgeted and available from and within the Parks and Recreation Voted Bond Fund 7702 to meet the financial obligations of these expenditures.
Title
To authorize the Director of Finance and Management to enter into contracts with Quality Truck Body and Equipment Co., Inc. and AG-Pro Ohio, LLC, on behalf of the Recreation and Parks Department, for the purchase of equipment; to authorize the transfer of $189,237.36 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $189,480.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($189,480.00)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contracts with Quality Truck Body and Equipment Co. Inc. and AG-Pro Ohio LLC on behalf of the Recreation and Parks Department for the purchase of equipment; and
WHEREAS, it is necessary to authorize the transfer of 189,237.36 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $189,480.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to enter into these contracts so the equipment can be utilized for the spring 2021 season, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contracts with Quality Truck Body and Equipment Co. Inc. and AG-Pro Ohio LLC on behalf of the Recreation and Parks Department for the purchase of equipment. Two (2) upfits for previously purchased truck cab and chassis and eleven (11) propane mowers will be purchased.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $189,237.36 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510909-100000; Clean Ohio - Noe Bixby Parkland - Grant Match (Voted Carryover) / $0 / $8 / $8 (to match cash)
Fund 7702; P513003-100000; Acquisition - Columbus City Schools Acquisitions 2020 (Voted Carryover) / $226,877 / $69,340 / $296,217 (to match cash)
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (Voted Carryover) / $981,589 / ($159,780) / $821,809
Fund 7702; P510909-100000; Clean Ohio - Noe Bixby Parkland - Grant Match (Voted Carryover) / $8 / ($8) / $0
Fund 7702; P513003-100000; Acquisition - Columbus City Schools Acquisitions 2020 (Voted Carryover) / $296,217 / ($29,449) / $266,768
Fund 7702; P511011-100000; Maintenance Equipment - Parks (Voted Carryover) / $0 / $159,780 / $159,780
Fund 7702; P514006-100000; Sports Equipment (Voted Carryover) / $243 / $29,457 / $29,700
SECTION 7. That, for the purpose stated in Section 1, the expenditure of $189,480.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.