Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Kokosing Construction Company for the Resurfacing - West Broad Street Urban Paving PID 86645 project and to provide payment for construction, construction administration and inspection services.
This project consists of repairing and resurfacing West Broad Street from West of Guilford Avenue to Starling Avenue. The estimated Notice to Proceed date is April 1, 2021 with a project completion date of November 30, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on December 17, 2020, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Kokosing Construction Co., Inc. $2,449,057.08 Columbus, OH MAJ
Strawser Paving Company $2,623,217.34 Columbus, OH MAJ
Shelly & Sands, Inc. $2,952,940.43 Columbus, OH MAJ
Decker Construction Company $2,991,050.39 Columbus, OH MAJ
Award is to be made to Kokosing Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,449,057.08. The amount of construction administration and inspection services will be $220,415.14. The total amount to be expended for the project is $2,669,472.22.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Kokosing Construction Company is CC004610 and expires 3/12/22.
3. PRE-QUALIFICATION STATUS
Kokosing Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
There is a reimbursable budgeted amount of $784,983.86 for this project within the Federal Transportation Grant Fund, Fund 7765, Grant #G592009 (Urban Paving-West Broad Street 86645). Funds will need to be appropriated.
Funding in the amount of $1,699,240.94 is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2020 Capital Improvements Budget is necessary to align budget authority with the proper project. The funds are appropriated.
Funding in the amount of $52,325.00 is available within the Water G.O. Voted Bonds Fund, Fund 6006. It will be necessary to amend the 2020 Capital Improvements Budget to match cash and align budget authority with the proper project, and to transfer cash and appropriation within Fund 6006. The funds are appropriated.
ACDI001334 line numbers 20 ($105,135.73) and 30 ($27,786.69) for a total amount of $132,922.42 will be used to partially fund inspection costs for this project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to preserve City assets.
Title
To amend the 2020 Capital Improvements Budget; to transfer cash and appropriation within the Water General Obligations Bond Fund; to appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Kokosing Construction Company for the Resurfacing - West Broad Street Urban Paving project; to authorize the expenditure of funds from the Federal Transportation Grants Fund, the Streets and Highways Bond Fund, and the Water General Obligations Bond Fund for the project; and to declare an emergency. ($2,536,549.80)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - West Broad Street Urban Paving PID 86645 project; and
WHEREAS, the work for this project consists of repairing and resurfacing West Broad Street from West of Guilford Avenue to Starling Avenue; and
WHEREAS, Kokosing Construction Company will be awarded the contract for the Resurfacing - West Broad Street Urban Paving PID 86645 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - West Broad Street Urban Paving PID 86645 project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish budget authority within the proper project; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within the Water G.O. Voted Bonds Fund, Fund 6006, and
WHEREAS, funds will need to be expended to pay for the Resurfacing - West Broad Street Urban Paving PID 86645 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Kokosing Construction Company to preserve City assets, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
6006 / P690559-100000 / HCWP Sludge Removal - Lagoon 1 & 2 (Voted Carryover) / $2,438,000.00 / $166,073.00 / $2,604,073.00 (to match cash)
6006 / P690559-100000 / HCWP Sludge Removal - Lagoon 1 & 2 (Voted Carryover) / $2,604,073.00 / ($52,325.00) / $2,551,748.00
6006 / P690510-100004 / HCWP Sludge Disposal Line Imp's (Voted Carryover / $1,256,892.00 / $52,325.00 / $1,309,217.00
7704 / P530282-100117 / Resurfacing - Resurfacing Coordination with future DPU projects (Voted Carryover) / $188,071.00 / ($188,071.00) / $0.00
7704 / P530282-912017 / Resurfacing - 2017 Project 1 (Voted Carryover) / $18,840.00 / ($18,840.00) / $0.00
7704 / P530282-912020 / Resurfacing - 2020 Project 1 (Voted Carryover) / $112,246.00 / ($2.00) / $112,244.00
7704 / P530282-922017 / Resurfacing - 2017 Project 2 (Voted Carryover) / $113,404.00 / ($113,404.00) / $0.00
7704 / P530282-932017 / Resurfacing - 2017 Project 3 (Voted Carryover) / $180,079.00 / ($180,079.00) / $0.00
7704 / P530282-952018 / Resurfacing - 2018 Preventative Surface Treatments (Voted Carryover) / $85,745.00 / ($85,745.00) / $0.00
7704 / P530282-100069 / Resurfacing - Urban Paving - US33 Dublin Rd/Spring Street (PID 86651) (Voted Carryover) / $347,405.00 / ($587.00) / $346,818.00
7704 / P530282-100110 / Resurfacing - West Broad Street Urban Paving PID 86645 (Voted Carryover) / $1,112,513.00 / $586,728.00 / $1,699,241.00
SECTION 2. That the transfer of $52,325.00, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water G.O. Bonds Fund), from Dept-Div 6009 (Water), Project P690559-100000 (HCWP Sludge Removal - Lagoon 1 & 2), Object Class 06 (Capital Outlay) to Dept-Div 6009 (Water), Project P690510-100004 (HCWP Sludge Disposal Line Imp's), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $784,983.86 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G592009 (Urban Paving-West Broad Street 86645), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Kokosing Construction Company, 6235 Westerville Road, Westerville, Ohio, 43081, for the Resurfacing - West Broad Street Urban Paving PID 86645 project in the amount of up to $2,449,057.08 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $220,415.14.
SECTION 5. That the expenditure of $784,983.86, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G592009 (Urban Paving-West Broad Street 86645), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $1,699,240.94, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530282-100110 (Resurfacing - West Broad Street Urban Paving PID 86645), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $52,325.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water G.O. Bonds Fund), Dept-Div 6009 (Water), Project P690510-100004 (HCWP Sludge Disposal Line Imp's), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.