Explanation
1. BACKGROUND: The General Engineering Services (GES) Contract shall provide engineering services for sanitary sewer and storm system improvement and rehabilitation that warrant immediate action. These general engineering services may include field surveys, design reports, drawings, easements, permitting, record plans, independent review, public outreach, cleaning and televising sewers, manhole inspections, geo-technical investigations, or other supplemental services.
This work will be conducted in the city-wide community planning area, #99.
RENEWAL INFORMATION:
1.1. Amount of additional funds to be expended: $800,000.00
Original Contract Amount $ 800,000.00
Renewal #1(Current) $ 800,000.00
Current Total $ 1,600,000.00
1.2. Reasons additional goods/services could not be foreseen:
This was an anticipated renewal. It is a planned continuation of the services originally included within the existing contract’s scope of service.
1.3. Reason other procurement processes are not used:
The funding provided by this contract renewal is for continuation of the existing work of the contract. In so much as work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement to acquire these services.
1.4. How cost of renewal was determined:
The cost of the renewal was determined in the original contract and apportioned the work annually.
2. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
3. CONTRACT COMPLIANCE INFO:
CHA Consulting, Inc.: 16-0966259 | exp. 4/25/2021 | 00802
Korda/Nemeth Engineering Inc.: 31-0922991 | exp. 4/30/2021 | 004467
4. FUTURE RENEWALS: Renewals are planned for these contracts as they are for services through 2021, subject to the approval of City Council.
5. FISCAL IMPACT: Transfers within and expenditures of up to $800,000.00 from both the Sanitary General Obligation Bond Fund 6109 and Storm Water Bond Fund 6204 are necessary. An amendment to the 2020 Capital Improvement Budget is necessary to align the expenditures.
Title
To authorize the Director of Public Utilities to renew two (2) professional engineering agreements for the 2019 - 2021 General Engineering Services for the Division of Sewerage and Drainage, Sanitary Sewer and Storm Sewer Projects, with CHA Consulting, Inc. and Korda/Nemeth Engineering, Inc.; to authorize an expenditure of up to $400,000.00 from the Sewer General Obligation Bond Fund; to authorize an expenditure of up to $400,000.00 from the Storm Sewer Bond Fund; and to authorize an amendment to the 2020 Capital Improvements Budget. ($800,000.00)
Body
WHEREAS, Ordinance 0249-2020 authorized two multi-year agreements for General Engineering Services with the Department of Public Utilities, Division of Sewerage and Drainage and CHA Consulting and Korda/Nemeth Engineering, Inc.
WHEREAS, the Division of Sewerage and Drainage anticipates requesting renewals of these contracts, with the approval of City Council; and
WHEREAS, it is necessary to authorize the transfers within and expenditures of up to $800,000.00 within both the Sewer General Obligation Bond Fund 6109 and the Storm Sewer Bond Fund 6204; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget in order to align authority with the expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to renew into two (2) professional service agreements for the 2019 - 2021 General Engineering Services, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew two (2) existing professional service agreements for the 2019 - 2021 General Engineering Services, one (1) with CHA Consulting, Inc. and one (1) with Korda/Nemeth Engineering, Inc., with the terms and conditions of the agreements on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer within and expenditure of up to $400,000.00 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer within and expenditure of up to $400,000.00 or so much thereof as may be needed, is hereby authorized in the Storm Sewer Bond Fund 6204, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2020 Capital Improvement Budget is amended per the accounting codes within the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.