Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Stantec Consulting Services, Inc.
Funding for this modification will be for the following Division of Sewerage & Drainage project:
Alum Creek Trunk (Middle) Rehabilitation - Phase B CIP #:650725-100015
1.1. Amount of additional funds to be expended: $150,000.00
|
Original Agreement Amount: |
$ 198,538.62 |
PO221581/PO221595 |
|
Modification 1: |
$ 395,138.19 |
PO222666/PO222668/PO222669 |
|
Modification 2: |
$ 248,287.56 |
PO225314 |
|
Modification 3: |
$ 546,494.33 |
PO236842 |
|
Modification 4: |
$ 484,214.84 |
PO249724/PO249728/PO249729 |
|
Modification 5: |
$ 150,000.00 |
Current |
|
Total Original + all Mods: |
$ 2,022,673.54 |
|
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0130-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost of Modification No. 5 was determined by negotiations between Stantec Consulting Services Inc. and the Division of Sewerage & Drainage.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency and valves that are inoperable. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 CONTRACT COMPLIANCE INFO: 11-2167170 | Exp. 8/1/21 | MAJ | DAX #000462
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.
5.0 FISCAL IMPACT: An expenditure of $150,000.00 from the Sanitary General Obligation Bond Fund 6109 is necessary as well as an amendment to the 2020 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services for a Division of Sewerage and Drainage project; to authorize an expenditure of up to $150,000.00 from the Sanitary General Obligation Bond Fund; and to authorize an amendment the 2020 Capital Improvements Budget. ($150,000.00)
Body
WHEREAS, Ordinance No. 0130-2020 passed February 3, 2020, authorized the original agreement for Construction Administration and Inspection Services for 2020 - 2022 for two Division of Sewerage and Drainage projects: Blueprint Hilltop 1 Volunteer Sump Pump Project 2 and CA-CI Services for General Construction projects, with Stantec Consulting Services, Inc.; and
WHEREAS, Modification No. 1 was legislated under Ordinance 0518-2020 to provide Construction Administration and Inspection Services for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; and
WHEREAS, Modification No. 2 was legislated under Ordinance 0642-2020 for Construction Administration and Inspection Services for the Alum Creek Trunk (Middle) Rehabilitation Phase B Project; and
WHEREAS, Modification No. 3 was legislated under Ordinance 1357-2020 for Construction Administration and Inspection Services for the Blueprint Linden - Agler/Berrell Project; and
WHEREAS Modification No. 4 was legislated under Ordinance 2078-2020 Large Diameter Valve Replacement, Thomas Lane Area Water Line Improvements, and CA-CI Services for General Construction projects; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., to provide funding for said project; and
WHEREAS, it is necessary to authorize an expenditure of up to $150,000.00 within the Sanitary General Obligation Bond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 (FID #11-2167170); in the amount of $150,000.00 for Alum Creek Trunk (Middle) Rehabilitation - Phase B project; in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 2. That the 2020 Capital Improvements Budget is amended per the attached funding template.
SECTION 3. That the expenditure of up to $150,000.00 is hereby authorized in Fund 6109 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.