Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Sunbury Rd./Mock Rd. Home Sewage Treatment Systems Elimination, CIP 650895-100007.
The City of Columbus Division of Sewerage and Drainage (DOSD) initiated CIP 650895-100007 to provide centralized sanitary sewer service to previously developed, un-sewered areas served by Home Sewage Treatment Systems (HSTS). The project will include planning, design, and engineering services during construction for approximately 2,400 linear feet of sanitary sewer main extension along Mock Rd from Bar Harbor Rd to Sunbury Rd, approximately 2,600 linear feet along Sunbury Rd south of Agler Rd, approximately 1200 linear feet along Sunbury north of Mock Rd, approximately 1,700 linear feet along Sunbury Road beginning approximately 200’ south of Patriot Blvd. and heading south, and approximately 2,000 linear feet along Glenn Oak Dr. and Sycamore Knoll Dr. east of Sunbury Rd. The sanitary main extension shall include the installation of sewer laterals to the existing right-of-way to serve the homes that are currently served by HSTS.
The project is located within Community Planning Areas 41 - Northeast and 49 - North Central.
FUTURE MODIFICATION(S): No contract modifications are anticipated at this time.
TIMELINE: It is anticipated that a notice to proceed will be issued in April 2021, detailed design is projected to be completed by March 2023, land acquisition is projected to be completed March 2023, and construction is projected to commence June 2023 with a projected completion by July 2024.
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is being undertaken to eliminate the home sewage treatment systems due to the potential ground water pollution hazard.
BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." Proposals were opened on December 4, 2020. The Department received ten (10) proposals from the following firms: E.P. Ferris and Associates, American Structurepoint, Stand Associates, Ribway Engineering, Moody, Environmental Design, Osborn, CHA, Burns & McDonnell, and Tebbe Civil Engineering.
An evaluation committee reviewed the proposals and scored them based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to E.P. Ferris & Associates, Inc.
The Contract Compliance Number for E.P. Ferris & Associates, Inc. is 31-1194974 (expires 5/8/2021, MAJ, DAX # 004823).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against E.P. Ferris & Associates, Inc.
FISCAL IMPACT: This ordinance requires a transfer of up to $570,436.41 and an expenditure of up to $645,698.30 from the Sanitary General Obligation Bond Fund 6109. Appropriation of $169,583.59 is needed as well as an amendment to the 2020 Capital Improvement Budget to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with E.P. Ferris & Associates, Inc. for professional engineering services for the Sunbury Rd./Mock Rd. Home Sewage Treatment Systems Elimination Project; to authorize the transfer within of up to $570,436.41 and the expenditure of up to $645,698.30 from the Sanitary General Obligation Bond Fund; to appropriate $169,583.59 within the Sanitary General Obligation Fund; and to amend the 2020 Capital Improvements Budget. ($645,698.30)
Body
WHEREAS, ten (10) technical proposals for professional engineering services for the Sunbury Rd./Mock Rd. Home Sewage Treatment Systems Elimination Project were received on December 4, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to E.P. Ferris & Associates, Inc.; and
WHEREAS, it is necessary to authorize a transfer within of up to $570,436.41, appropriation of $169,583.59, and expenditure of up to $645,698.30 within the Sanitary General Obligation Bond Fund 6109 for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Sunbury Rd./Mock Rd. Home Sewage Treatment Systems Elimination Project for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Sunbury Rd./Mock Rd. Home Sewage Treatment Systems Elimination Project with E.P. Ferris & Associates, Inc. (FID#31-1194974), 880 King Ave., Columbus, OH 43212; for an expenditure of up to $645,698.30; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage.
SECTION 2. That the appropriation of up to $169,583.59, and a transfer of up to $570,436.41 or so much thereof as may be needed, is hereby authorized between projects within the Sanitary General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2020 Capital Improvement Budget is amended per the account codes in the attachment to this ordinance.
SECTION 4. That an expenditure of $645,698.30 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.