Explanation
Background: Columbus Public Health, through PrimaryOne Health, operates a dental clinic located at 240 Parsons Avenue. The dental equipment used in seven (7) patient exam rooms, including but not limited to patient exam chairs, work lighting, dentist work chairs, dental assistant stools and operatory cabinets, is in poor condition, has exceeded its useful life and is in need of immediate replacement. Formal bids were solicited via RFQ016977. The City received two responses:
Henry Schien, Inc. $79,551.00
Dental Health Products, Inc. $77,095.62
The lowest, responsive, responsible bidder was Dental Health Products, Inc., contract compliance #CC85954-153116.
This legislation authorizes the Director of Finance and Management to appropriate and expend up to $77,095.62 from the Neighborhood Health Capital Reserve Fund and to enter into a contract with Dental Health Products, Inc. for the purchase of dental equipment to replace dental equipment in poor condition that has exceeded its useful life; and to declare an emergency.
Fiscal Impact: Funding for the purchase is available and shall be from the Neighborhood Health Capital Reserve Fund 7784 ($77,095.62). An amendment to the 2020 Capital Improvement Budget is necessary to align authority for the expenditure.
Emergency Legislation: This legislation is deemed emergency in order to purchase the equipment as soon as possible so that patient comfort and safety is not compromised.
Title
To authorize the Director of Finance and Management to enter into a contract with Dental Health Products, Inc., and to appropriate and expend a total of $77,095.62 from the Neighborhood Health Capital Reserve Fund for the cost to purchase replacement dental equipment at 240 Parsons Avenue; to amend the 2020 Capital Improvement Budget; and to declare an emergency ($77,095.62).
Body
WHEREAS, Columbus Public Health, through PrimaryOne Health, operates a dental clinic located at 240 Parsons Avenue; and
WHEREAS, the existing dental equipment has passed its useful life and is in need of replacement; and
WHEREAS, a formal bid procedure through the City’s Purchasing Office was conducted in order to determine the best vendor for this purchase; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget in order to align authority for the expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Health in that it is immediately necessary to authorize the expenditure of funds for the purchase of new dental equipment to allow the dental clinic to continue serving the community in a safe and comfortable manner and for the immediate preservation of the health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with Dental Health Products, Inc. for the purchase of patient dental chairs and associated equipment to replace equipment that is in poor condition and has exceeded its useful life.
SECTION 2. That from the unappropriated monies in the Neighborhood Health Center Capital Reserve Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purposes, the sum of $77,095.62 is appropriated per the accounting codes in the attachment to this ordinance. See Attached File: Ordinance 0340-2021 Funding Attachment.
SECTION 3. That the Capital Improvement Budget is amended as follows:
Fund | CIP# | Project Name | Current Authority | Revised Authority | Net Change
7784 | 784001-1000000 | Neighborhood Health Centers| $0 | $77,095.62| +$77,095.62
SECTION 4. That the expenditure of $77,095.62 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the attachment to this ordinance. See Attached File: Ordinance 0340-2021 Funding Attachment.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes necessary to revise the funding source for all contract or contract modifications associated with this ordinance to ensure that this purchase is properly accounted for and recorded accurately on the City’s financial records.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.