Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with California Skateparks to provide services for the Tuttle Skatepark project. The contract amount being authorized by this ordinance is $550,000.00.
Columbus residents have been advocating for additional skateparks within city limits for several years, in addition to the existing skateparks at Dodge and Fairwood Parks. This proposed skatepark at Tuttle Park is an extension of improvements scheduled for Tuttle Park this spring. The Tuttle Park Lower Field Design project, authorized by Ordinance No. 1886-2019, included the necessary public engagement, conceptual design, and construction documentation required for rehabilitation and improvement of the eastern portion of the lower fields of Tuttle Park. These improvements are in response to public requests for park improvements and the addition of a skatepark. In coordination with the Tuttle Community Recreation Commission (CRC), the University Area Commission, and with additional community input, the Department identified programming for the park and skatepark that has been supported by the community.
A skatepark visioning workshop was held on December 3, 2020 to identify specific elements desired for the future skatepark. The workshop defined the skatepark’s basis of design. Due to the highly specialized nature of skatepark improvements, a Request for Qualifications was issued through the City Vendor Services to solicit a qualified skatepark firm to bring the community’s vision of a skatepark into a reality.
The schedule for the Tuttle Skatepark construction aligns with the anticipated construction schedule for design elements included with the Tuttle Park Lower Field Design project. Design for the skatepark is anticipated to start in March 2021 and construction for the skatepark is anticipated to start in July 2021. All Tuttle Park construction is scheduled to be substantially complete by December 2021. The total project cost for design and construction of the skatepark is $550,000.00.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Chapter 329, on October 29, 2020 and received by the Recreation and Parks Department on November 30, 2020. Proposals were received from the following companies:
California Skateparks - Upland, CA (MAJ)
Evergreen Skateparks - Portland, OR (MAJ)
Hunger Skateparks - Bloomington, IN (MAJ)
Grindline Skateparks - Seattle, WA (MAJ)
Spohn Ranch - Los Angeles, CA (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were established at $550,000.00 and the selected firm was deemed to be the most qualified.
In accordance with City Code, a selection team evaluated the proposals and recommended California Skateparks to be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
California Skateparks
273 N. Benson Ave, Upland, CA, 91786
William Minadeo III, 909-949-1601
Contract Compliance Number, Tax ID: 0201189, 27-0118247 (Pending)
Emergency Justification: Emergency action is requested to ensure that the aggressive construction schedule for the Tuttle Skatepark aligns with the lower field project. Both construction projects are scheduled to be substantially complete by December 2021.
Benefits to the Public: The Skatepark will update and expand recreation opportunities to residents near Tuttle Park and beyond. Additionally, the Skatepark will provide a diverse and unique experience accessible to all age groups and skill levels.
Community Input/Issues: The Tuttle Park improvements are Urban Infrastructure Recovery Fund (UIRF) funded projects. They have been presented to and accepted by the Tuttle CRC and University District communities as important improvements to Tuttle Park. The conceptual design of the proposed skatepark was driven through community input and direct requests by the neighborhood.
Area(s) Affected: University District (44), All communities connected to the Olentangy Trail will have easy access to this park since the trail directly connects to the park.
Master Plan Relation: This project supports the department’s Master Plan by updating existing park infrastructure as requested by the community. It also supports health and wellness by providing a safe and accessible place for all ages and skill levels to experience.
Fiscal Impact: $550,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with California Skateparks to provide services for the Tuttle Skatepark project; to authorize the expenditure of $550,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($550,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with California Skateparks to provide services for the Tuttle Skatepark project; and
WHEREAS, it is necessary to authorize the expenditure of $550,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with California Skateparks to ensure that the aggressive construction schedule for the Tuttle Skatepark aligns with the lower field project as both construction projects are scheduled to be substantially complete by December 2021, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with California Skateparks to provide services for the Tuttle Skatepark project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $550,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.