Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with EMH&T (Evans, Mechwart, Hambleton & Tilton) in the amount of up to $487,376.55 for the Miscellaneous Development - American Addition Infrastructure Phase 4 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the needed support of the fourth phase of the American Addition subdivision revitalization and development. Improvements to American Addition will reconstruct roadway infrastructure, add pedestrian safety, and improve storm water drainage.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Miscellaneous Development - American Addition Infrastructure Phase 4 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from November 5, 2020, to November 24, 2020. The City received four responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on December 1, 2020. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
EMH&T Columbus, OH MAJ
E.L. Robinson Engineering of Ohio Co. Columbus, OH MAJ
Moody Engineering, LLC Columbus, OH MBE
Dynotec Columbus, OH MBE
EMH&T received the highest score by the evaluation committee and will be awarded the Miscellaneous Development - American Addition Infrastructure Phase 4 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
EMH&T’s contract compliance number is CC004214 and expires 12/17/2021.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2020 Capital Improvement Budget is required to establish sufficient budget authority for the project. A transfer of cash and appropriation within Fund 7704 is necessary to align cash and appropriation with the correct project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the travelling public.
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with EMH&T for the Miscellaneous Development - American Addition Infrastructure Phase 4 project; to authorize the expenditure of up to $487,376.55 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($487,376.55)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources to support the fourth phase of the American Addition subdivision revitalization and development; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Miscellaneous Development - American Addition Infrastructure Phase 4 project; and
WHEREAS, EMH&T submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with EMH&T for the provision of professional engineering consulting services described above in the amount of up to $487,376.55; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to expend funds to pay for the Miscellaneous Development - American Addition Infrastructure Phase 4 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with EMH&T and provide funding for the Miscellaneous Development - American Addition Infrastructure Phase 4 so that upcoming construction improvements may proceed as soon as possible, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P540008-100000 / Sign Upgrading/Streetname Signs (Voted Carryover) / $123,049.00 / ($123,049.00) / $0.00
7704 / P540007-100005 / Traffic Signal Installation - Columbus Traffic Signal System Phase C (Voted Carryover) / $128,736.00 / ($128,736.00) / $0.00
7704 / P540007-100003 / Traffic Signal Installation - Commodities (Voted Carryover) / $78,222.00 / ($75,592.00) / $2,630.00
7704 / P590416-100006 / Poindexter Village Roadways Phase 3 (Voted Carryover) / $167,266.00 / ($160,000.00) / $7,266.00
7704 / P590131-100023 / Misc. Development - American Addition Infrastructure Phase 4 (Voted Carryover) / $0.00 / $487,376.00 / $487,377.00
SECTION 2. That the transfer of $123,048.31, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction and Dept-Div 5911 (Infrastructure Management), Project P540008-100000 (Sign Upgrading/Streetname Signs), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590131-100023 (Misc. Development - American Addition Infrastructure Phase 4), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $204,328.24, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P540007-100005 (Traffic Signal Installation - Columbus Traffic Signal System Phase C), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590131-100023 (Misc. Development - American Addition Infrastructure Phase 4), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the transfer of $160,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590416-100006 (Poindexter Village Roadways Phase 3), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590131-100023 (Misc. Development - American Addition Infrastructure Phase 4), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with EMH&T at 5500 New Albany Road, Columbus, Ohio 43054, for the Miscellaneous Development - American Addition Infrastructure Phase 4 project in an amount up to $487,376.55.
SECTION 6. That the expenditure of $487,376.55, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590131-100023 (Misc. Development - American Addition Infrastructure Phase 4), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.