Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Bobcat OEM Parts with Bobcat Enterprises, Inc. The Division of Fleet Management is the primary user for Bobcat OEM Parts. Bobcat OEM Parts are used to repair City agricultural and construction equipment.
Most parts used to repair Bobcat equipment are non-OEM, however there are parts that must be OEM. Examples are locking arms, harnesses and brush centers. Therefore, the Division of Fleet Management must purchase OEM parts directly from Bobcat Enterprises, Inc. the sole local distributor and authorized service provider for this specific manufacturer. The term of the proposed option contract would be approximately three (3) years, expiring June 30, 2024, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
Bobcat Enterprises, Inc., CC# 004399 expires 2/16/2023, $1.00
Total Estimated Annual Expenditure: $15,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Bobcat OEM Parts with Bobcat Enterprises, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343. ($1.00).
Body
WHEREAS, the Bobcat OEM Parts UTC will provide for the purchase of Bobcat OEM Parts used to repair City agricultural and construction equipment and Bobcat Enterprises, Inc. is the sole source provider of these goods; and,
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Bobcat OEM Parts with Bobcat Enterprises, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Bobcat OEM Parts for a term of approximately three (3) years, expiring June 30, 2024, with the option to renew for one (1) additional year, as follows:
Bobcat Enterprises, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.