Explanation
1. BACKGROUND: The purpose of this project is to identify and plan replacement of electrical infrastructure that is no longer supported or has commercially available spare parts. Equipment that is no longer supported represents increased risk of failure and permit violations at Jackson Pike Waste Water Treatment Plant, Southerly Waste Water Treatment Plant, Southwest Composting Facility and Collection System Pump Stations.
Community Planning Area: 99-Citywide
2. FUTURE MODIFICATION(S): This award will be include an original contract and multiple renewals through 2023. Adjustments to fees and scope to this contract will be made by contract renewal or modification based on annual (or semiannual) proposals as requested by the City. The amount requested under this original contract ordinance is $2,187,466.84. Annual renewals are projected to be at least $1,000,000.00 each.
3. TIMELINE: This will be a three year contract commencing in 2021 and ending with the close-out of the final contract modification in 2023.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The purpose of this project is to identify and plan replacement of electrical infrastructure that is no longer supported or has commercially available spare parts. Equipment that is no longer supported represents increased risk of failure and permit violations at Jackson Pike WWTP, Southerly WWTP, Southwest Composting Facility and Collection System Pump Stations. No community outreach or environmental factors are considered for this project.
5. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." Proposals were opened on November 20, 2020. The city received four (4) responses; HDR Engineering, Inc., Arcadis, Hatch Associates Consultants, Inc., and Brown & Caldwell. An evaluation committee reviewed the proposals and scored them based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to HDR Engineering, Inc.
The Contract Compliance Number for HDR Engineering, Inc. is 47-0680568 (expires 7/15/2022, MAJ, DAX # 008851).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc.
6. FISCAL IMPACT: This ordinance requires an expenditure of up to $2,187,466.84 from the Sanitary General Obligation Bond Fund 6109.
Title
To authorize the Director of Public Utilities to enter into an agreement with HDR Engineering, Inc. for professional engineering services for the Division of Sewerage and Drainage Electrical Upgrades Project; and to authorize the expenditure of up to $2,187,466.84 from the Sanitary General Obligation Bond Fund. ($2,187,466.84)
Body
WHEREAS, four (4) technical proposals for professional engineering services for the Division of Sewerage & Drainage Electrical Upgrades Project were received on November 20, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to HDR Engineering, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of up to $2,187,466.84 from the Sanitary General Obligation Bond Fund 6109 for the Division of Sewerage & Drainage; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage & Drainage, to authorize the Director to enter into a professional engineering services agreement with HDR Engineering, Inc. for the Division of Sewerage & Drainage Electrical Upgrades Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Division of Sewerage & Drainage Electrical Upgrades Project with HDR Engineering, Inc. (FID#47-0680568), 2800 Corporate Exchange Drive, Suite 100, Columbus, OH 4323; for an expenditure up to $2,187,466.84; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage.
SECTION 2. That an expenditure of $2,187,466.84 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.