Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with DLZ Ohio, Inc. for the Northwest Stormwater Study Project, in an amount up to $1,814,784.00, for Division of Sewerage & Drainage, Stormwater Section CIP No. 611721-100000.
The study area experiences significant flooding and drainage issues during large storms. This also exacerbates inflow and infiltration into the sanitary sewer system, leading to overflows and water in basements. The work includes records research, field reconnaissance, building a computerized model to analyze the storm water drainage systems, identification of deficiencies in the existing system and development of alternatives to correct the deficiencies.
This project is located in the Northwest community planning area (Area 34).
FUTURE MODIFICATION(S): It is anticipated that there will be future renewal modifications for this project.
TIMELINE: The total term of the engineering agreement shall be for one (1) year. The project is anticipated to be completed by May 2022.
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project provides a benefit by providing alternatives to mitigate street flooding within the project area. Increasing capacity and mitigating street flooding will also decrease the inflow and infiltration into the sanitary sewer system, which leads to overflows and water in basements.
BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329. Proposals were opened on May 29, 2020. The Department received five (5) proposals from DLZ Ohio, Inc.; Prime AE,; HDR; Korda Nemeth; and Dynotec. An evaluation committee reviewed the proposals and scored them based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to DLZ Ohio, Inc.
The Contract Compliance Number for DLZ Ohio, Inc. is 31-1268980 (expires 2/28/23, MBR, DAX #4939).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
FISCAL IMPACT: This ordinance requires a transfer of up to $1,432,836.00, an expenditure of up to $1,814,784.00 from and within the Storm Water Bond Fund 6204, and an amendment to the 2020 Capital Improvement Budget is necessary to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with DLZ Ohio, Inc. for professional engineering services for the Northwest Stormwater Study Project for the Division of Sewerage & Drainage, Stormwater Section; to authorize a transfer of up to $1,432,836.00 and an expenditure in an amount up to $1,814,784.00 from and within the Storm Sewer Bond Fund; and to amend the 2020 Capital Improvements Budget. ($1,814,784.00)
Body
WHEREAS, five (5) technical proposals for professional engineering services for the Northwest Stormwater Study Project were received on December 4, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to DLZ Ohio, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer of $1,432,836.00 and an expenditure of $1,814,784.00 from and within the Storm Sewer Bond Fund 6204 for the Division of Sewerage & Drainage, Stormwater Section; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with DLZ Ohio, Inc. for the Northwest Stormwater Study Project for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Northwest Stormwater Study Project with DLZ Inc. (FID# 31-1268980), 6121 Huntley Road, Columbus, Ohio 43229; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage, Stormwater Section.
SECTION 2. That the transfer of $1,432,836.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6204 - Storm Sewer Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That an expenditure of $1,814,784.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8: That the 2020 Capital Improvements Budget is amended, as authorized per the accounting codes in the attachment to this ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.