Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Company for the SMART Lighting Pilot project, CIP No. 670878-100000, in an amount up to $892,250.50 for the Division of Power.
This is a pilot project for the Smart Lighting initiative with the City of Columbus. This pilot phase will replace approximately 2,500 High Pressure Sodium Lights with LED lights, in the Linden neighborhood. Concurrent to this project, the Division of Power is negotiating a contract with a Smart Lighting Control System vendor who will install the Smart Lighting nodes on the lights installed by this project when this project is complete.
The planning areas for this project are North Linden (Planning Area 40) and South Linden (Planning Area 45).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The addition of lighting within the project area would provide both a sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on City resources, such as the Police and Fire departments.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened eight (8) bids on January 6, 2021: Complete General Construction Company - $892,250.50; Danbert Electrical Corporation - $931,069.21, Jess Howard Electric Company - $1,067,669.23, U.S. Utility Contractors - $1,223,223.06, Knight Electric Inc. - $1,520,112.23, and Proline Electric Inc. - $1,655,105.30. Two of the bids that were opened were non-responsive: Asplundh Construction LLC, and Evolved Lighting Solutions.
3.1 PRE-QUALIFICATION STATUS: Complete General Construction Company has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Complete General Construction Company’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $892,250.50. Complete General Construction Company’s Contract Compliance Number is 31-4366382 (expires 7/8/21, MAJ), additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
4. FISCAL IMPACT: This legislation authorizes an expenditure of up to $894,250.50 from the Electricity Bond Fund 6303. There are sufficient funds within the Electricity G.O. Bonds Fund - Fund No. 6303.
5. TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 180 days from the date that a Notice to Proceed (NTP) is given by the City.
6. EMERGENCY DESIGNATION: Emergency action is not requested at this time.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction Company for the SMART Lighting Pilot Project in the amount up to $892,250.50; to authorize an expenditure of up to $2,000.00 from the Electricity G.O. (General Obligation) Bonds Fund 6303 for prevailing wage services to the Department of Public Service, and to authorize the expenditure of up to $892,250.50 from the 2020 Electricity G.O. (General Obligation) Bonds Fund. ($894,250.50)
Body
WHEREAS, eight bids (8) for the SMART Lighting Pilot project, were received and publicly opened in the offices of the Director of Public Utilities on January 6, 2021; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Complete General Construction Company in the amount of $892,250.50 per the Bid Tabulation and Quality Factor Form processes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a construction contract with Complete General Construction Company and to encumber and expend funds to provide for payment of construction inspection and prevailing wage charges for the Division of Power’s SMART Lighting Pilot project; and
WHEREAS, it is necessary to authorize the expenditure of up to $892,250.50 from the Electricity G.O. (General Obligation) Bonds Fund 6303; and
WHEREAS, it is necessary to an expenditure of up to $2,000.00 for Prevailing Wage Services to the Department of Public Service; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into contract with Complete General Construction Company for construction services for the SMART Lighting Pilot project, for the preservation of the public health, peace, property, and safety; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to execute a contract for the SMART Lighting Pilot project with Complete General Construction Company, 1221 E. 5th Ave., Columbus, Ohio 43219; in an amount up to $892,250.50; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the expenditure of up to $894.250.50, inclusive of $2,000.00 for prevailing wage services to the Department of Public Service, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.