Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS). Previously the City entered into a three year ESRI enterprise agreement in 2015, authorized by ordinance 0245-2015, passed February 9, 2015. The City is entering into a new enterprise licensing agreement with ESRI for a duration of three (3) years (April 15, 2021 through April 14, 2024). The most recent contract agreement was authorized by Ordinance No. 0403-2020, passed April 20, 2020, through purchase order PO224797. This ordinance will authorize the first year of the new three year agreement for the coverage term period from April 15, 2021 to April 14, 2022, at a cost of $400,000.00.
The City’s GIS system supports several business applications utilized by city residents and city employees. The applications include but are not limited to: crime mapping, snow and ice operation applications, Capital Improvement Projects mapping, Utility dashboards, Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products. This enterprise agreement will enable the City to continue to access ESRI maintenance and support for its current portfolio of ESRI software. The agreement will also enable the City unlimited licensing to the most heavily used ESRI software products, enabling the City to more cost-effectively meet emerging City GIS technology needs.
The City’s technology standard for GIS software is ESRI ArcGIS. ESRI is the sole provider of licensing, maintenance and support for its GIS software products. As such, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2019 and 2020, $270,000.00 and $290,000.00 respectively was legislated each year with Environmental Systems Research Institute, Inc. (ESRI) for an enterprise license agreement/contract. Passage of this ordinance will authorize the first year (2021) of a new three year agreement/contract, in the amount of $400,000.00. The funding is budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Environmental Systems Research Institute, Inc. (ESRI), City Account #: 010901; CC#: 95-2775732; Expiration Date: 01/31/2021
Title
To authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS); in accordance with the sole source provisions of Columbus City Codes; to authorize the expenditure of $400,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS); and
WHEREAS, previously the City entered into a three year ESRI enterprise agreement in 2015, authorized by ordinance 0245-2015, passed February 9, 2015. The most recent contract was authorized by ordinance 0403-2020, passed April 20, 2020, through purchase order PO224797; and
WHEREAS, the City is entering into a new three year ESRI enterprise license agreement. This ordinance will authorize the first year of the three year agreement for the coverage term period from April 15, 2021 to April 14, 2022, at a cost of $400,000.00; and
WHEREAS, ESRI is the sole provider of licensing, maintenance and support for its GIS software products so this ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology (DoT) in that it is immediately necessary to authorize the Director of the Department of Technology to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS) in order to maintain uninterrupted services from the supplier, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS). This ordinance will authorize the first year of a new three year agreement, for the coverage term period from April 15, 2021 to April 14, 2022, at a cost of $400,000.00.
SECTION 2: That the expenditure of $400,000.00 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 0489-2021 EXP):
Dept: 47 |Div.: 47-02|Obj Class: 03 |Main Account: 63945|Fund: 5100 |Sub-fund:510001|Program: IT005|Section 3: n/a | Section 4: n/a | Section 5: n/a |Amount: $400,000.00| {Software Licensing}
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this contract is being established in accordance with the sole source provisions of the City Code Chapter 329.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.